Executive Assistant to CFO

Job Description

Job Description

We are looking for a detail-oriented Executive Assistant to a Chief Financial Officer to provide comprehensive support to senior leadership and departmental operations. This contract-to-permanent position is based in Los Angeles, California, within the healthcare industry, and requires an individual who thrives in a dynamic and fast-paced environment. The role involves managing schedules, coordinating communications, and ensuring departmental processes run smoothly while maintaining confidentiality and a high standard of conduct.

Responsibilities :

• Prepare, edit, and distribute a variety of documents, including correspondence, reports, and presentations.
• Manage calendars by scheduling appointments, organizing meetings, and handling logistics for events.
• Attend meetings, take detailed minutes, and follow up on assigned action items promptly.
• Arrange travel plans, coordinate itineraries, and process expense reimbursements accurately.
• Maintain organized records, databases, and filing systems, both electronically and physically.
• Monitor and order departmental supplies, reconcile purchasing card statements, and ensure inventory is up to date.
• Provide backup support for reception or other administrative functions when required.
• Assist in planning and executing staff appreciation events and organizational activities.
• Collaborate with the Finance Department to coordinate meetings, prepare agendas, and track project milestones.
• Conduct research and compile data to support decision-making processes and departmental initiatives.
• Proven experience in a similar administrative or executive assistant role.
• Proficiency in calendar management and scheduling complex appointments.
• Strong ability to arrange and coordinate travel plans and itineraries.
• Exceptional organizational and time management skills to handle competing priorities.
• Excellent written and verbal communication skills, including the ability to draft detailed documents.
• Familiarity with maintaining both electronic and physical filing systems.
• High level of discretion and ability to handle sensitive information with confidentiality.
• Proficiency in Microsoft Office Suite and other relevant software tools.