Office Administrator/Coordinator

Job post summary

Date posted: August 18, 2025

Pay: $22.00 - $26.00 per hour

Job description:

Job Title: Office Administrator / HR Coordinator
Key Details:

• Schedule: Monday–Friday, 8:00 AM – 5:00 PM (1-hour lunch)
• Pay Range: $22.00 – $26.00 per hour (DOE)
• Department: Human Resources / Finance
• Reports To: HR Manager

Summary:
We are seeking a reliable and detail-oriented Office Administrator to support the daily operations of our front office and Human Resources department. This role will assist the HR Manager with a wide range of responsibilities, including full-cycle recruitment, employee relations, training support, and recordkeeping. The ideal candidate is highly organized, customer-focused, and able to balance multiple priorities in a fast-paced environment.

Key Responsibilities:

• Coordinate full-cycle recruiting, including job postings, phone screens, interview scheduling, and new hire orientations.
• Maintain company training files, ensure on-the-job training is completed/documented, and update training programs as needed.
• Manage front desk operations, greeting and assisting employees, visitors, and customers.
• Provide excellent customer service to employees regarding HR-related questions and workplace support.
• Assist employees and guests with building access and ID badges.
• Coordinate employee engagement and appreciation programs/events.
• Create and process customer invoices daily, verify pricing/quantities, and resolve discrepancies.
• Support the Accounting Department with billing tasks, including processing credit card orders and credit memos.
• Assist with ad hoc administrative tasks and projects as needed.
• Maintain a positive, professional, and safe working environment.

Qualifications & Skills:

• 2–4 years of experience in an HR-related or administrative role; OR Associate’s degree with emphasis in HR plus 1 year of related experience.
• Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, SharePoint); HRIS experience preferred.
• Strong interpersonal and communication skills, both written and verbal.
• High level of confidentiality and ethical behavior.
• Excellent organizational skills and attention to detail.
• Bilingual in Spanish is a plus, but not required.
• Knowledge of federal and state employment laws preferred.

Key Details:

• Schedule: Monday–Friday, 8:00 AM – 5:00 PM (1-hour lunch)
• Pay Range: $22.00 – $26.00 per hour (DOE)
• Department: Human Resources / Finance
• Reports To: HR Manager

This position plays a vital role in supporting HR, accounting, and front office operations while fostering a welcoming and efficient workplace environment.

Job Types: Full-time, Contract, Temporary

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Ability to Commute:

• Carlsbad, CA 92011 (Required)

Ability to Relocate:

• Carlsbad, CA 92011: Relocate before starting work (Required)

Work Location: In person