Administrative Assistant

Administrative Assistant

At I.C. Thomasson, a Salas O'Brien Company we tell our clients that we're engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That's why we're committed to living our values every day : inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact careerand they'll receive great total rewards along the way.

Founded in 1975, Salas O'Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow's requirements are today's opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

The Administrative Assistant will be working in our Nashville office. This individual will join a multi-disciplinary design team. This role will also include some project coordination, internal and external communication, and attention to detail.

Responsibilities :

• Work with multiple internal and external project managers / engineers in a team setting.
• Produces letters, memos, and correspondence such as legal descriptions, agreements, reports, fee letters, studies, ads, proposals, specifications, tables, contracts, forms and all other business typing as requested by team personnel.
• Format and proofread professional correspondence, technical and non-technical reports, and project proposals.
• Files correspondence and other records.
• Manage and prioritize multiple deadlines.
• Understand project fees / expenses and different types of project fees (hourly, fixed fee, reimbursable) that are utilized across multiple projects.
• Prepare miscellaneous spreadsheets, charts, etc., as needed for project assistance.
• Verify and / or correct formatting and proof CSI Engineering specifications.
• Track, enter, and draft / edit submittals and RFIs from Contractors

Qualifications and Experience :

Benefits :

This role is also eligible for performance-based bonuses, and a comprehensive U.S. based benefits package, including :

Equal Opportunity Employment Statement :

Salas O'Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state / provincial, or local laws. Salas O'Brien will accommodate the disability-related needs of applicants as required by law.