Arts and Sciences Programs Specialist

Salary Range: $61,800 – $64,000.

Are you passionate about higher education, student success, and expanding graduate school access? The Institute for Recruitment of Teachers (IRT) at Phillips Academy seeks an Arts and Sciences Programs Specialist (ASPS) to join our dynamic team! Reporting to the Associate Director and Manager of Program, this is an exciting opportunity for a collaborative and experienced administrator who thrives in a fast-paced environment, works effectively with diverse student populations, and is eager to support the next generation of scholars, educators, and leaders.

Schedule: This is a full-time, full-year position equivalent to a 0.80 FTE

The weekly hours vary based on the session:

• During the 42-week Academic Year: 32 hours per week
• During the 8-week Pre-Summer and Summer Sessions: 40 hours per week

Position Overview

As the Arts and Sciences Programs Specialist (ASPS), you will play a pivotal role in advising and supporting IRT Scholars, working across various responsibilities from student advising and recruitment to admissions review and program planning. You will also serve as a key ambassador of the IRT program, representing the organization at conferences, webinars, and on social media.

In this role, you can lead efforts in cultivating expertise across IRT’s MA/PhD research and education programs. You'll manage knowledge about degree requirements, eligibility, student placement, and funding pools, ensuring our scholars are well-equipped to succeed in graduate school and beyond. You will also collaborate closely with the Education Program Specialist and the Associate Director and Manager of Programs to advise scholars on their graduate school applications, materials, and school lists.

Key Responsibilities

• Advise and mentor IRT Scholars in alignment with our holistic advising approach, supporting their unique academic and career goals.
• Lead recruitment efforts, support admissions reviews, and plan engaging programming that aligns with our mission and goals.
• Represent IRT at conferences, webinars, and through social media, showcasing our work and expanding our reach.
• Collaborate with the staff to procure expertise on graduate school admissions, advising fellows on application materials and school lists.
• Stay informed on MA/PhD research trends, degree requirements, and funding opportunities to provide up-to-date, relevant guidance to Scholars.
• Write reports and compile data as requested.
• Maintain strong knowledge of key programs and ensure our approach reflects evolving educational trends and policies.

Qualifications

• Educational Background: A Master’s degree in social sciences, humanities, education, or a related field.
• Experience: A critical understanding of MA/PhD programs in the Arts and Sciences, with demonstrated success working with diverse and underrepresented students.
• Tech Savvy: Proficiency with daily office software (Canvas, Google Suite, Outlook, Microsoft Office, ChromeRiver, virtual engagement platforms, social media) and willingness to learn new technologies.
• Communication: Exceptional interpersonal, written, and oral communication skills.
• Team-Oriented: Strong teamwork ethic and a passion for collaborating with others.
• Adaptability: Ability to thrive in a fast-paced, changing environment with flexibility to handle evolving processes and programmatic needs.
• Entrepreneurial Spirit: Self-motivated and ready to take on responsibilities and lead initiatives.
• Travel: Willingness to travel as needed.

Why Join IRT?

• Impact: Help shape the future of education by supporting underrepresented students in their academic journeys.
• Professional Development: Develop PK-12 and postsecondary education expertise alongside a passionate, driven team.
• Innovation: Play an integral role in driving change and promoting diversity in graduate education.

The Academy provides competitive benefits.

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodation to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law.

Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.