Real Estate Administrator

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers throughout the country.

POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

• Answer management phones and assist with tenant needs

• Respond to inquiries by providing routine information and or taking and delivering messages

• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.

• Maintain property contact list, inventory of office supplies and property staff directory

• Monitor outside vendors for compliance of contracts and certificates of insurance

• Assist with preparing and administering service agreements

• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents

• Responsible for accounts payable, accounts receivable and reporting

• Organize and code invoices

• Compile, review and produce Tenant Billings and other miscellaneous charges

• Provide management team with aged delinquency reports and send delinquency letters

• Onsite attendance at a company office or a portfolio property is an essential function of the job, five (5) days per week

POSITION REQUIREMENTS

• Must have a minimum high school education or GED. Associate's or Bachelor's degree preferred

• Previous exposure to commercial property management, or related experience

• Experience with Yardi software, preferred

• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases, preferred

• Possess professional demeanor and excellent interpersonal and customer service skills

• Have access to reliable transportation and maintain a valid driver's license

• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook

• Excellent communication skills, both verbal and written

• Ability to work independently

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