Project Administrator

Position Overview:

• The Project Administrator will support New York State Canal System infrastructure projects by performing financial and project management tasks under the supervision of project engineers.

Responsibilities:

• Prepare requests for new projects.
• Prepare project plans, risk registers, project justification memos, contractor award memos, purchase requisition worksheets, scopes of work and other administrative documents at direction of Project Engineers.
• Prepare purchase requisition worksheets and collect accounting information to prepare for new contracts.
• Attend scheduling meetings, update project costs on Excel worksheet based on updates to project schedule, updates Client's financial tracking application (UOPP) and verify budgets are consistent.
• Forecast and verify project budgets and stakeholder resources.
• Update regularly in UOPP.
• Prepare award memos and change order memos in order to authorize additional contract funding, where required.
• Track monthly invoices and prepare accruals where invoices are lagging behind.
• Review consultant monthly reports, meeting minutes, and agenda and verify completeness.
• Coordinate internal stakeholder review of major deliverables throughout project development. Maintain comment logs documenting reviews.
• Coordinate follow-up items to ensure comments are addressed and properly closed out.

Skills:

• Proficiency with MS Word includes cross-referencing, indexing and other functions.
• Proficiency with MS Excel, able to use SUMIFS, COUNTIFS, develop Pivot Tables, and prepare high quality charts.
• Able to understand and communicate technical engineering information clearly in written correspondence.

Preferred Skills:

• Proficiency with, or ability to utilize, project and construction management software such as Procore, or equal.
• Working knowledge of SAP and ability to use a purchase order system for tracking costs.

Pay Rate: $35 - $40 / Hour

If hired, you will enjoy the following ECLARO Benefits:

• k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

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