Executive Assistant to the Vice President - The University of Texas at Arlington

Executive Assistant To The Vice President For Development And Alumni Relations

Another Source is partnering with The University of Texas at Arlington to recruit an Executive Assistant to the Vice President for Development and Alumni Relations- a high-impact role supporting senior leadership in a fast-paced, highly collaborative environment. This position manages complex scheduling and travel, serves as the primary liaison to campus leaders and external stakeholders, and provides strategic administrative coordination. The ideal candidate brings strong executive support experience, thrives in dynamic settings, anticipates needs, confidently manages up, and excels at building relationships across diverse teams. This on-site role offers meaningful exposure, professional growth, and the opportunity to contribute to a division that values innovation, teamwork, and a supportive culture.

The University of Texas at Arlington is recruiting an Executive Assistant to the Vice President to join their Development and Alumni Relations team. As the largest university in North Texas and second largest in The University of Texas System, UTA is located in the heart of Dallas-Fort Worth, challenging our students to engage with the world around them in ways that make a measurable impact.

The Executive Assistant provides high-level, professional administrative support to the Vice President for Development and Alumni Relations, ensuring the effectiveness of the VP's leadership across the division. This role manages complex scheduling and travel, prepares executive-level correspondence and materials, facilitates communication with campus leadership and external stakeholders, and oversees sensitive and confidential matters with discretion. The Executive Assistant functions as the central point of coordination for the VP's office, supports donor-related activity tracking, and helps manage administrative operations across the department, requiring strong judgment, organization, independence, and professionalism.

Executive Support & Coordination

• Provide sophisticated, proactive calendar management for the Vice President, coordinating with university leadership (President, Provost, Deans, Vice Presidents, senior staff).
• Manage complex domestic and international travel arrangements and itineraries.
• Anticipate needs, prepare materials, and track deadlines for meetings, briefings, and projects requiring VP attention.

Administrative & Operational Management

Internal & External Communication

Donor Activity & Data Support

Office Administration & Staff Support

The experience you will bring : Minimum Qualifications

Preferred Qualifications

The University of Texas at Arlington offers a comprehensive benefits package for full-time staff. Learn more about the benefits here.

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and / or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

Another Source works with their clients on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As you read through the job posting and review the list of qualifications (required and / or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.