Talent.com
Administrative Assistant
Administrative AssistantBee Talent Solutions • Bellevue, WA, United States
[error_messages.no_longer_accepting]
Administrative Assistant

Administrative Assistant

Bee Talent Solutions • Bellevue, WA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Our client is seeking to contract with, via agency vendor a proactive and highly organized Administrative Assistant to support a fast-moving project team leading the development of a new advanced manufacturing facility. This role will focus heavily on interview coordination and calendar support during an aggressive hiring phase, with additional responsibilities spanning meeting preparation, document support, and project coordination.

The ideal candidate is a strong communicator, detail-oriented, and comfortable working with minimal oversight. Experience in fast-paced, project-driven environments and / or HR experience is preferred. Familiarity with regulated industries such as life sciences, engineering, or advanced manufacturing is a plus.

Tasks :

  • Coordinate and schedule interviews across multiple stakeholders and time zones
  • Manage and maintain project calendars, including rescheduling and conflict resolution
  • Track interview status and maintain clear documentation of candidate progress
  • Prepare and distribute meeting agendas, action logs, and notes
  • Support onboarding of new hires by coordinating intro meetings and logistics
  • Assist with document formatting, version control, and organization (e.g., SharePoint, Teams)
  • Provide light project coordination support as needed (e.g., maintaining trackers, summarizing action items)

Key Qualifications and Skills :

  • 3+ years of experience in an administrative, recruiting coordination, or project support role
  • Proven ability to manage complex scheduling tasks across multiple stakeholders
  • Highly skilled in using various video conference tools, such as Teams and WebEx
  • High proficiency in oral and written communication
  • High proficiency in Microsoft Office suite
  • Proficient technical editing
  • Grammatical editing and proof-reading skills
  • Organizational skills
  • Exceptional attention to detail and ability to follow up without prompting
  • Ability to problem solve and multitask
  • The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork
    • [job_alerts.create_a_job]

    Administrative Assistant • Bellevue, WA, United States

    [internal_linking.related_jobs]
    ADMINISTRATIVE ASSISTANT

    ADMINISTRATIVE ASSISTANT

    Seattle Staffing • Seattle, WA, US
    [job_card.full_time] +1
    The Office of the Chief Population Health Officer at UW Medicine has an outstanding opportunity for a full-time (40 hours per week) Administrative Assistant. Position highlights include providing co...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant.

    Administrative Assistant.

    Sunrise Systems • Seattle, Washington, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Job Title : Administrative Assistant.Duration : 12 Month's Contract on W2.Onsite 2 days one week and 3 days the following week. Responsible for phone coverage, faxing and photocopying Typing and Distr...[show_more]
    [last_updated.last_updated_30]
    Administrative Assistant

    Administrative Assistant

    Milliman • Seattle, WA, US
    [job_card.full_time]
    Milliman's Seattle Health Practice is looking for an Administrative Assistant to work under the direct supervision of the Administrative Manager, supporting the leadership and team in our Seattle o...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant / Office Manager

    Administrative Assistant / Office Manager

    Making A Difference Foundation • Tacoma, WA, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    The administrative assistant will support a fast pace CEO and be responsible for a broad range of generalist HR administrative and coordinator duties. This position will require initiative, judgment...[show_more]
    [last_updated.last_updated_30]
    Administrative Specialist

    Administrative Specialist

    Olympic Sports & Spine • Tacoma, WA, US
    [job_card.full_time]
    Administrative Service Team (AST) Specialist.[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Sr. Administrative Assistant - Legal - Remote

    Sr. Administrative Assistant - Legal - Remote

    Symetra • Bellevue, WA, United States
    [filters.remote]
    [job_card.full_time]
    We're seeking a highly organized and discreet Senior Administrative Assistant to support our in-house Legal Department.This role involves managing complex administrative tasks, coordinating meeting...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Medical Assistant

    Administrative Medical Assistant

    Concentric • Seattle, WA, United States
    [job_card.full_time]
    Medical Assistant profession with focus in Medical Assistant (Administrative) for a 13 week contract in the Seattle, WA area. Concentric is a premier staffing firm dedicated to matching outstanding ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative - Administrative Assistant. Administrative Assistant.

    Administrative - Administrative Assistant. Administrative Assistant.

    Staffing • Seattle, WA, US
    [job_card.full_time]
    Work location : Seattle, WA Hybrid : 50% onsite every two weeks.Onsite 2 days one week and 3 days the following week.Work hours : 7 : 00am - 4 : 00pm (some flexibility) Responsible for phone coverage, fax...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistants

    Administrative Assistants

    AtWork • Kent, WA, US
    [job_card.full_time]
    Atwork Kent Administrative Assistant Positions.Locations : Kent, West Seattle, SeaTac, North Tukwila, and surrounding areas. Position Summary : AtWork Kent is hiring detail-oriented Administrative Ass...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Resicon, LLC • Tacoma, WA, USA
    [job_card.full_time]
    [filters_job_card.quick_apply]
    HVAC) company with very high standards and ethics, which have aided us in obtaining the work we have done with various government agencies. Our team specializes in offering energy-efficiency upgrade...[show_more]
    [last_updated.last_updated_variable_days]
    Executive Administrative Assistant

    Executive Administrative Assistant

    Only External Postings • Bellevue, WA, US
    [job_card.full_time]
    Executive Administrative Assistant.We are a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. Unified by a shared passion for solving ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant & Office Manager

    Administrative Assistant & Office Manager

    One Workplace • Seattle, WA, US
    [job_card.full_time]
    Porter Administrative Assistant & Office Manager.We are Porter, a progressive venture from the One Workplace family headquartered in Seattle, Washington. We're here to create thoughtful human-center...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant To Physician

    Administrative Assistant To Physician

    The University of Kansas Health System • Seattle, WA, US
    [job_card.full_time]
    Administrative Assistant To Physician Days - Full Time Indian Creek Medical Office Building, Medical Pavilion.This position provides administrative support to the Physician.Provides high-level admi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant 2

    Administrative Assistant 2

    City of Kent • Kent, WA, US
    [job_card.full_time]
    Come work at a place where you have a direct impact on the quality of life for Kent residents, business owners and visitors alike!. The City of Kent is seeking an experienced administrative professi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Senior Administrative Assistant (Administrative Support Assistant III) - Software Go To Market (Remote)

    Senior Administrative Assistant (Administrative Support Assistant III) - Software Go To Market (Remote)

    Capital One • Seattle, WA, US
    [filters.remote]
    [job_card.full_time] +1
    Senior Administrative Assistant (Administrative Support Assistant III) - Software Go To Market (Remote).Capital One is looking for an exceptionally bright, multitasking, and self-motivated experien...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Elementary School Administrative Assistant

    Elementary School Administrative Assistant

    Bright Horizons • Bellevue, WA, US
    [job_card.full_time]
    Do you have office experience in a professional setting or elementary school? Are you known for your organizational and multi-tasking skills? Put your administrative talents to work in an office wh...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant, Remote, 9 M - 12 M, Growth Opportunities

    Administrative Assistant, Remote, 9 M - 12 M, Growth Opportunities

    Keller Executive Search • Seattle, WA, US
    [filters.remote]
    [job_card.full_time]
    This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Sear...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Executive Administrative Assistant

    Executive Administrative Assistant

    JPMorgan Chase • Seattle, WA, US
    [job_card.full_time]
    Become an integral part of the Tech West team, where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional g...[show_more]
    [last_updated.last_updated_30] • [promoted]