Talent.com
Event Planning/ Operation Support VA
Event Planning/ Operation Support VARemote VA • Fresno, CA, US
Event Planning / Operation Support VA

Event Planning / Operation Support VA

Remote VA • Fresno, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Event Planning Virtual Assistant (Va) & Operations Support

I am a busy full-service wedding planner with a unique niche (combining planning with wellness coaching / lcsw expertise) looking for a proactive and highly organized virtual assistant to join my team. My goal is to streamline operations, increase efficiency, and scale the business.

This role is ideal for an experienced individual who can manage key administrative, logistical, and design tasks. Proficiency in industry-specific software is a must. This position offers ongoing, consistent work with potential for growth.

Core responsibilities

  • Timeline Management : Drafting and updating comprehensive event timelines in aisle planner.
  • Vendor Coordination : Assisting with collecting vendor contracts and essential details.
  • Insurance Tracking : Requesting, tracking, and filing certificates of insurance (cois) for venues and vendors.
  • Data Entry : Maintaining accurate client and vendor information within aisle planner and our crm.
  • Email Support : Assisting with organizing and managing planning-related communications.

Design & project management

  • Floor Plan Design : Creating accurate, scaled event layouts within the aisle planner software based on provided venue dimensions and sketches.
  • Asset Placement : Placing tables, chairs, bars, stages, and other specific decor items efficiently within the layouts.
  • Task Management : Assisting with tracking internal project progress using trello.

    • Skills & experience required

  • Proven experience in event planning administration or as a virtual assistant within the events industry.
  • Software Proficiency : Must be proficient in aisle planner. Experience with trello is a strong plus.
  • Detail-oriented : Exceptional attention to detail in all tasks, from data entry to floor plans.
  • Communication : Excellent communication skills, highly responsive, and reliable.
  • Proactive : A self-starter who can anticipate needs and problem-solve independently.

    • Project details & application

  • Project Type : Hourly contract (with potential for a monthly retainer)
  • Timeline : Ongoing support (starting at 5-10 hours per week open to more)

    • To apply

    Please include a brief description of your relevant experience and confirmation of your proficiency with aisle planner. Providing examples of past floor plan designs or timeline documents is ideal.

    We look forward to finding a talented professional to collaborate with and grow our team!

    [job_alerts.create_a_job]

    Event Support • Fresno, CA, US

    [internal_linking.similar_jobs]
    Wedding Event Planner

    Wedding Event Planner

    TradeJobsWorkforce • 93730 Fresno, CA, US
    [job_card.full_time]
    The ideal candidate is an energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image. The ideal candidate will work quickly and efficiently...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Wedding Coordinator & Banquet Operations

    Wedding Coordinator & Banquet Operations

    WEDGEWOOD WEDDINGS • Fresno, CA, US
    [job_card.full_time]
    Excited about launching your career in the wedding industry but not sure where to start? Our CCSA position is just what you've been looking for! At Wedgewood Weddings, we've created this ro...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Scheduler

    Scheduler

    Electrical Power Source Fresno • Fresno, CA, US
    [job_card.full_time]
    Answers phones and emails, schedules and confirms appointments, and inputs customer data into company systems.Organizes workflow and appointment by reading and routing correspondence, collecting cu...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Entry Level Event Assistant

    Entry Level Event Assistant

    Pioneer Executive • Fresno, CA, US
    [job_card.full_time]
    No experience? No problem! We provide.Coordinate event logistics including vendor setup, equipment organization, and guest registration. Engage with attendees to provide a.Manage signage, branded di...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Nurse RN - Emergency Room (ER) / Trauma - $1,838 per week in Hanford, CA

    Travel Nurse RN - Emergency Room (ER) / Trauma - $1,838 per week in Hanford, CA

    TravelNurseSource • Hanford, CA, US
    [job_card.full_time]
    Registered Nurse (RN) | Emergency Room (ER) / Trauma.TravelNurseSource is working with GQR Healthcare to find a qualified ER / Trauma RN in Hanford, California, 93230!. Contract - W2 Emergency Room (E...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Event Finance Operations Specialist

    Event Finance Operations Specialist

    VirtualVocations • Fresno, California, United States
    [job_card.full_time]
    A company is looking for an Event Operations & Finance Specialist.Key Responsibilities : Collaborate with stakeholders to develop and monitor comprehensive event budgets Forecast financial needs ...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Special Agent, $40,000 Recruitment Incentive

    Special Agent, $40,000 Recruitment Incentive

    The United States Secret Service • Hanford, CA, US
    [job_card.full_time]
    Recruitment Incentive : Applicants may be eligible for a $40,000 recruitment incentive in accordance with regulatory requirements. Click apply for complete details on the recruitment incentive detail...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Travel Occupational Therapist (OT) - $2,243 to $2,443 per week in Hanford, CA

    Travel Occupational Therapist (OT) - $2,243 to $2,443 per week in Hanford, CA

    AlliedTravelCareers • Hanford, CA, US
    [job_card.full_time] +1
    AlliedTravelCareers is working with Jackson Therapy Partners to find a qualified Occupational Therapist (OT) in Hanford, California, 93230!. Make a meaningful difference as a travel OT with Jackson ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel Certified Occupational Therapist Assistant (COTA) - $1,737 to $1,791 per week in Hanford, CA

    Travel Certified Occupational Therapist Assistant (COTA) - $1,737 to $1,791 per week in Hanford, CA

    AlliedTravelCareers • Hanford, CA, US
    [job_card.full_time]
    Certified Occupational Therapist Assistant.AlliedTravelCareers is working with Pioneer Healthcare Services to find a qualified Certified Occupational Therapist Assistant (COTA) in Hanford, Californ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Wedding Banquet Captain

    Wedding Banquet Captain

    WEDGEWOOD WEDDINGS • Fresno, CA, US
    [job_card.full_time]
    Are you passionate about creating amazing guest experiences in a fast-paced, dynamic environment? Join our team as a.Wedgewood Weddings & Events! This role isn't just about running events &...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Side Hustle Specialist (Evenings & Weekends)

    Side Hustle Specialist (Evenings & Weekends)

    Finance Buzz • Hanford, California, US
    [job_card.full_time] +1
    We’re seeking dependable individuals who want to build a side income alongside their full-time work.This role offers flexible tasks you can perform outside your regular job hours.You’ll be given st...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Comprehensive Ophthalmology Opportunities | Fresno, CA

    Comprehensive Ophthalmology Opportunities | Fresno, CA

    Kaiser Permanente - The Permanente Medical Group, Inc. -Northern California • Fresno, CA, US
    [job_card.full_time]
    The Permanente Medical Group is currently actively seeking a.A FEW REASONS TO CONSIDER A PRACTICE WITH TPMG : .We can focus on providing excellent patient care. We demonstrate our commitment to a cult...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Procedure Scheduler (FDH Chestnut)

    Procedure Scheduler (FDH Chestnut)

    Sante Health • Fresno, CA, USA
    [job_card.full_time]
    [filters_job_card.quick_apply]
    This position is responsible for coordinating and scheduling procedure appointments for patients in an efficient and timely manner. As well as maintaining and filling provider schedules for all faci...[show_more]
    [last_updated.last_updated_30]
    Travel Operating Room Nurse

    Travel Operating Room Nurse

    Prime Staffing • Hanford, CA, US
    [job_card.permanent]
    Prime Staffing is seeking a travel nurse RN OR - Operating Room for a travel nursing job in Hanford, California.Job Description & Requirements. Registered Nurse – Operating Room (OR).Minim...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel RN ECMO Specialist- PRN

    Travel RN ECMO Specialist- PRN

    Host Healthcare • Fresno, CA, US
    [job_card.full_time]
    Host Healthcare is seeking a travel nurse RN ECMO Coordinator for a travel nursing job in Fresno, California.Job Description & Requirements. Pay package is based on 12 hour shifts and 36 hours p...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Nurse RN - ICU - Intensive Care Unit

    Travel Nurse RN - ICU - Intensive Care Unit

    GetMed Staffing, Inc. • Hanford, CA, US
    [job_card.full_time]
    RN ICU - Intensive Care Unit for a travel nursing job in Hanford, California.Job Description & Requirements.GetMed Staffing is searching for a strong ICU RN to assist our traveler-friendly clie...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Event Planning Manager

    Event Planning Manager

    VirtualVocations • Fresno, California, United States
    [job_card.full_time]
    A company is looking for an Event Planning Manager to oversee event coordination and execution.Key Responsibilities Serve as the primary point of contact for group business and coordinate all asp...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Speech Pathologist

    Speech Pathologist

    Encompass Health Rehabilitation Hospital of Bakersfield • Hanford, CA, US
    [job_card.full_time] +1
    Speech Pathologist Career Opportunity.Welcome to Encompass Health : Where Compassion Meets Speech Therapy.Are you searching for a career that aligns with your passion and brings fulfillment close to...[show_more]
    [last_updated.last_updated_30] • [promoted]