Senior Office Administrator- Contract Administrator

Administrative Manager

The Dixieline Lumber and Home Centers are conveniently located throughout San Diego County, offering both homeowners and contractors complete customer service. Our sales staff can help select the proper hardware, tools, and supplies needed for just about any project. Today, Dixieline Lumber & Home Centers is owned by Builders FirstSource, the largest supplier of building products, prefabricated components, and value-added services to the residential construction market in the U.S.

Purpose

Guides, coordinates, and supervises activities involved in the administration of day-to-day office operations to include preparing accounting reports, posting A / P, A / R, purchase orders, and various reports. Ensures accuracy, timeliness, and completeness while providing administrative management and support in a wide variety of tasks for the company.

Essential Duties and Responsibilities

Supervise various activities of associates to ensure completeness, accuracy, and timeliness. Manage purchasing activities and computer maintenance operations.

Monitor and implement internal control procedures.

May assist location management team with reports and data entry for productivity measurements.

Oversee inventory control, annual physical inventories, and cycle counts.

Oversee the preparation of accounting reports, purchase orders, and various reports. Help post accounts receivable and accounts payable as needed.

Coordinate day-end / month-end / case reconciliation and manage general office reporting requirements.

Partner with HR to coordinate human resource functions in the areas of recruiting, training, compensation, safety, workers' compensation, and EEO / AA.

Supervise location payroll responsibilities including tracking, monitoring, approving, and auditing time.

Help maintain the upkeep of new software programs, computer security, and computer training of associates.

Provide personnel and / or support to other departments such as sales, customer service, accounts receivable, etc. as needed.

Develop and maintain location filing systems.

Provide collaboration on developing and maintaining procedures and processes to ensure the successful operation of the location(s).

Demonstrate a commitment to the quality improvement process and the philosophy of continuous improvement.

Personally provide customers with knowledgeable, courteous, and prompt service at all times.

Comply and ensure others comply with all Company policies and procedures.

Adhere to the Company's safety standards and enforce safety regulations.

Provide safety orientation for new hires.

Manage credit card machine operations.

Assist other location(s) managers as needed.

Other duties as assigned.

Supervisory Responsibilities

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Minimum Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

• High School Diploma or GED; Associates degree in relevant field preferred.
• 3-5 years of related experience
• Or equivalent combination of education and experience.

Competencies

Read, analyze and interpret general business periodicals, professional journals, technical procedures, financial reports, legal documents, and governmental regulations.

Write reports, business and simple correspondence, and procedure manuals.

Effectively present information and respond to questions from groups of managers, clients, customers, and to the general public.

Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Compute rate, ratio, and percentages.

Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Define problems, collect data, establish facts, and draw valid conclusions.

Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Deal with problems involving several concrete variables in standardized situations.

Ability to identify and respond actively and with sensitivity to the needs of all customers.

Ability to act and participate as a team player in all phases of the organization.

Open and responsive to change.

Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Knowledge of products and operation.

Requires use of tact to avoid conflict in carrying out assignments, as well as exercising continuous judgment.

Ability to maintain mental capacity that permits making sound judgements regarding work and have regular attendance.

MS Office and Tech-savvy.

Work Environment / Physical Activity