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Program Associate
Program AssociateMadison College • Madison, WI, US
Program Associate

Program Associate

Madison College • Madison, WI, US
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  • [job_card.full_time]
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Program Associate

Madison College is seeking a highly organized and collaborative Program Associate to provide advanced administrative and program coordination support for the School of Health Sciences. This position plays a critical role in supporting more than a dozen healthcare programs that rely on complex clinical placements, affiliation agreements, compliance requirements, and external partnerships to deliver high-quality clinical education.

This role also provides essential operational support to the School, including serving as a Department Buyer, assisting with apprenticeship-related activities, and providing backup support for School of Health Sciences emails and phone coverage.

Position details :

  • Schedule : This is a full-time, hourly position. General schedule is 8 : 00am 4 : 30pm, M-F. Work is primarily performed on-site at the Truax Campus, with the potential for a limited hybrid work schedule. Remote work options are subject to change per Madison College policy.
  • Benefits : Madison College provides a generous benefits package of vacation, holidays, health / vision / dental / life insurance options, and participation in the Wisconsin Retirement System (WRS).
  • Application Instructions / Deadline : Upload the required two documents (Resume and Cover Letter) by the first review date of February 4, 2026, at 11 : 59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Accountabilities :

  • Coordinate program clinical processes by managing timelines, tracking requirements, maintaining accurate records, and ensuring compliance with institutional, accreditation, and clinical partner expectations.
  • Serve as a primary administrative contact for assigned Health Sciences programs by supporting communication with clinical affiliates, faculty, staff, students, and external partners.
  • Maintain and monitor clinical affiliation agreements, compliance documentation, student clinical requirements and related documentation to support reporting, planning, and audits.
  • Provide specialized scheduling, onboarding, compliance monitoring, and logistical support for clinical education and apprenticeship activities.
  • Develop, maintain, and update procedural documentation, templates, training materials, and reference resources to standardize processes for programs.
  • Support coordination of meetings, orientations, trainings, and events related to clinical education and partnerships.
  • Serve as Department Buyer for the School of Health Sciences, supporting purchasing, tracking, and reconciliation in alignment with college policies.
  • Provide backup coverage for School of Health Sciences emails, phones, and front-office operations as needed.

    • Qualifications :

  • Experience providing administrative, program coordination, or operational support in a complex organizational environment.
  • Demonstrated ability to manage multiple processes, maintain accuracy, meet deadlines, and work independently.
  • Strong communication skills and the ability to collaborate effectively with internal and external stakeholders, contributing to a safe and inclusive learning and work environment.
  • Proficiency with Microsoft Office products and experience with, or ability to quickly learn systems such as SharePoint, PeopleSoft, Workday, Brightspace, and myClinical Exchange.
  • Ability to apply standardized procedures, policies and guidelines across administrative and academic functions.
  • Ability to exercise independent judgment and effectively resolve problems.

    • Minimum Requirements :

  • Education : Associates degree or higher or equivalent combination of education and experience.
  • Experience : 2-4+ years of relevant and progressive work experience.
  • Healthcare background or knowledge of health care programs preferred.

    • Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

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