Executive Assistant

Job Description

Job Description

Unlock your potential with Quantum ePay® We're a full-service financial technology provider that helps business owners lower their costs, earn more money, and improve their quality of life.

We offer truly innovative payment processing solutions and an ever-expanding line of products to boost productivity, enabling our clients to operate efficiently and effectively in confidence. With a focus on providing exceptional service to our merchants, we bestow integrity, teamwork, passion, and delivering reliable service.

We're looking for an Executive Assistant to support our CEO onsite at the Circuit of The Americas (COTA) office in Austin, TX. This role is ideal for someone who is organized, proactive, and thrives in a fast-paced environment. You'll serve as a trusted partner to the CEO, managing a wide range of executive-level tasks while maintaining the highest level of confidentiality. If you're detail-oriented, tech-savvy, and enjoy keeping operations running smoothly, this is the role for you.

Key Responsibilities

• Serve as a trusted partner to the CEO, managing a wide range of administrative and operational tasks
• Oversee calendar management, including complex scheduling, prioritization, and coordination of meetings
• Book domestic and international travel arrangements, including flights, accommodations, and ground transportation
• Draft, edit, and manage key documents such as contracts, correspondence, and reports
• Take detailed meeting notes and ensure timely follow-ups on action items
• Maintain the highest level of confidentiality while managing sensitive information
• Utilize AI tools for transcription and streamline processes for efficiency
• Collaborate on special projects and assist with initiatives that impact the broader organization
• Assist with day-to-day executive support as needed

Qualifications

Preferred Skills

Why work here?