Talent.com
Events Coordinator
Events CoordinatorMagicSchool AI • Salt Lake City, UT, US
[error_messages.no_longer_accepting]
Events Coordinator

Events Coordinator

MagicSchool AI • Salt Lake City, UT, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Events Coordinator

As an Events Coordinator, you'll be the operational backbone of our Events & Regional Marketing teammanaging the logistics, vendors, and behind-the-scenes details that bring our national and regional events to life. You'll support the Events & Regional Marketing Specialists and Managers to ensure every booth, shipment, and setup runs flawlessly to make our national and regional events come to life.

This is a role for someone who thrives on precision, loves checklists, and takes pride in turning chaos into calm. You'll move quickly, balance multiple priorities at once, and anticipate what's needed before anyone asks. If you're detail-obsessed, eager to learn, and ready to make an impact fast, you'll fit right in.

Event Operations & Logistics

  • Manage logistics for national and regional events, including registration, shipping, AV, catering, travel, and booth coordination.
  • Coordinate vendor relationships, order materials, and manage event shipping timelines and tracking.
  • Maintain event inventories (booth assets, collateral, swag) and ensure materials arrive on time and in pristine condition.
  • Support onsite execution : setup, breakdown, vendor check-ins, and attendee experience.
  • Assist with post-event wrap-up : lead capture processing, reporting support, and invoice reconciliation.

Project Support & Team Enablement

  • Maintain the event calendar, ensuring deadlines and milestones are up to date.
  • Track all event assets, shipping numbers, and invoices in Asana / Notion.
  • Support cross-functional communication with creative, sales, and operations teams.
  • Provide administrative and coordination support to Specialists and Managers to ensure efficient event workflows.
  • Update Asana / Notion project boards, calendars, and internal tracking docs in real time.
  • Anticipate needs and flag blockers before they escalate"proactive" is your default.
  • Create and maintain checklists, timelines, and process documentation that keep the team running smoothly.

    • Communication & Collaboration

  • Communicate clearly with internal teams and external partners to keep information flowing.
  • Coordinate between Sales, Creative, and Marketing Ops to ensure every event has what it needs.
  • Represent the Events team with professionalism and urgencyboth internally and with vendors.

    • Success Looks Like

  • Every event runs smoothly, with zero missed shipments or surprises.
  • Logistics, vendors, and budgets are tightly organized and tracked.
  • The team always knows where assets and shipments standno chasing.
  • You're proactive, detail-oriented, and anticipate needs before others do.
  • You move quickly, prioritize ruthlessly, and keep calm under pressure.

    • Qualifications

  • 13 years in event coordination, marketing operations, or project support.
  • Strong organizational and time-management skills; thrives in fast-moving environments.
  • Comfortable juggling multiple deadlines and priorities with precision.
  • Proficiency in Google Workspace and project management tools (Asana, Notion, etc.).
  • Excellent communication and vendor management skills.
  • Bonus : Experience supporting B2B or EdTech events.

    • Why Join Us?

  • Work on cutting-edge AI technology that directly impacts educators and students.
  • Join a mission-driven team passionate about making education more efficient and equitable.
  • Flexibility of working from home, while fostering a unique culture built on relationships, trust, communication, and collaboration with our team - no matter where they live.
  • Unlimited time off to empower our employees to manage their work-life balance. We work hard for our teachers and users, and encourage our employees to rest and take the time they need.
  • Choice of employer-paid health insurance plans so that you can take care of yourself and your family. Dental and vision are also offered at very low premiums.
  • Every employee is offered generous stock options, vested over 4 years.
  • Plus a 401k match & monthly wellness stipend

    • Our Values :

  • Educators are Magic : Educators are the most important ingredient in the educational process - they are the magic, not the AI. Trust them, empower them, and put them at the center of leading change in service of students and families.
  • Joy and Magic : Bring joy and magic into every learning experience - push the boundaries of what's possible with AI.
  • Community : Foster community that supports one another during a time of rapid technological change. Listen to them and serve their needs.
  • Innovation : The education system is outdated and in need of innovation and change - AI is an opportunity to bring equity, access, and serve the individual needs of students better than we ever have before.
  • Responsibility : Put responsibility and safety at the forefront of the technological change that AI is bringing to education.
  • Diversity : Diversity of thought, perspectives, and backgrounds helps us serve the wide audience of educators and students around the world.
  • Excellence : Educators and students deserve the best - and we strive for the highest quality in everything we do.
    • [job_alerts.create_a_job]

    Event Coordinator • Salt Lake City, UT, US

    [internal_linking.related_jobs]
    Side Hustle Specialist (Evenings & Weekends)

    Side Hustle Specialist (Evenings & Weekends)

    Finance Buzz • Lehi, Utah, US
    [job_card.full_time] +1
    We’re seeking dependable individuals who want to build a side income alongside their full-time work.This role offers flexible tasks you can perform outside your regular job hours.You’ll be given st...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Dealer Partnership Coordinator

    Dealer Partnership Coordinator

    OneMain Financial • WEST VALLEY CITY, Utah, United States
    [job_card.full_time] +1
    At OneMain, Collections Specialists are committed to working with our customers in a collaborative manner.They provide consultative solutions for repayment of loans, improving the customer’s financ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Analyst, Revenue Operations

    Analyst, Revenue Operations

    Varite • Lehi, UT, United States
    [job_card.full_time]
    In Revenue Operations, our vision is to simplify and innovate to make it easy for our customers to do business with Client. As stewards of Client's global quote-to-cash business processes, we strive...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Help Create Families & Earn up to $115,000 as a Surrogate!

    Help Create Families & Earn up to $115,000 as a Surrogate!

    Giving Tree Surrogacy • Layton, UT, United States
    [job_card.permanent]
    We are looking for a passionate individual with a sense of responsibility and willingness to help create families to join us as a surrogate. In this role, you will be instrumental in supporting indi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Bilingual Operations Coordinator

    Bilingual Operations Coordinator

    Kellermeyer Bergensons Services • West Jordan, UT, US
    [job_card.full_time] +2
    Bilingual Operations Coordinator / Operations Support Specialist.Kellermeyer Bergensons Services (KBS) has an immediate full-time, permanent opening to join our Operations Team as an.If you enjoy w...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Accommodation Specialist

    Accommodation Specialist

    Ensign Services • Midvale, UT, United States
    [job_card.full_time]
    We are a progressive company that provides service and support to over 360 long-term care facilities located across more than 17 states, and we are continuing to grow. These operations are supported...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Internship - Customer Support Engineer

    Internship - Customer Support Engineer

    ASML US, LLC • Lehi, UT, United States
    [job_card.full_time]
    ASML US brings together the most creative minds in science and technology to develop lithography machines that are key to producing faster, cheaper, more energy-efficient microchips.We design, deve...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Event Coordinator

    Event Coordinator

    TradeJobsWorkForce • 84043 Lehi, UT, US
    [job_card.full_time]
    Identify the client’s requirements and expectations for each event.Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.Manage all ev...[show_more]
    [last_updated.last_updated_30] • [promoted]
    The Lodges Guest Services Supervisor - Year Round

    The Lodges Guest Services Supervisor - Year Round

    Deer Valley Resort • West Valley City, UT, US
    [job_card.full_time]
    Please note, this position is located at Deer Valley Resort in Park City, UT.Classic, consistent quality from a winning team!. Deer Valley Resort is nestled in the Wasatch Mountains of Utah, in the ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Healthcare Revenue Cycle Analysts

    Healthcare Revenue Cycle Analysts

    University of Utah • Salt Lake City, UT, United States
    [job_card.full_time] +1
    Healthcare Revenue Cycle Analysts.P1 - Entry Level Pro, P2 - Developing.UMB Office Hours; M-F 8 : 00am to 5 : 00pm.Priority Review Date (Note - Posting may close at any time).University Medical Billing...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Marketing Events Coordinator

    Marketing Events Coordinator

    BCI Acrylic • Salt Lake City, UT, US
    [job_card.full_time]
    Marketing Events Coordinator Bath Concepts Independent Dealers.A leading brand in the acrylic bath remodeling industry.We are looking for quality people to join our winning team.Our goal is simple,...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Sr. Events Specialist

    Sr. Events Specialist

    Galileo Financial Technologies • Sandy, UT, US
    [job_card.full_time]
    We're looking for a hands-on, results-driven Marketing Events Manager to join our Revenue Marketing team.This is a hybrid position, requiring 1-2 days in office each week.Our office is located in S...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Retail Banking Staffing Coordinator

    Retail Banking Staffing Coordinator

    BankTalent HQ • Centerville, UT, United States
    [job_card.full_time]
    Zions Bank recognizes that its strength comes from the dedication, experience and talents of its diverse employee base.As we usher in the next generation of banking, we're committed to being the pr...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Analyst, Revenue Operations

    Analyst, Revenue Operations

    NextDeavor • Lehi, UT, United States
    [job_card.full_time]
    NextDeavor offers health, vision and dental benefits for contract employees.Paid sick leave eligibility is contingent on state of residence. Optional 401k Plan (excludes employer match).Opportunity ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Project Coordinator, Salt Lake City, UT

    Project Coordinator, Salt Lake City, UT

    Lumen Technologies • Salt Lake City, UT, US
    [job_card.full_time]
    We are igniting business growth by connecting people, data and applications quickly, securely, and effortlessly.Together, we are building a culture and company from the people up committed to tea...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Event Marketing Coordinator

    Event Marketing Coordinator

    MRM McCann • Salt Lake City, Utah, United States
    [job_card.full_time]
    Experiential Marketing Coordinator.Microsoft has been one of the agency's longest-standing clients.We are looking for an Experiential Marketing Coordinator to support a team to seamlessly deliver a...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    2026 Aerospace Rising Star Programs

    2026 Aerospace Rising Star Programs

    The Aerospace Corporation • Hill Air Force Base, UT, United States
    [job_card.full_time]
    The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded resea...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Booking Support Specialist

    Booking Support Specialist

    WorldVia • Salt Lake City, UT, US
    [job_card.full_time]
    WorldVia Travel Network seeks a Booking Support Specialist, this individual plays a critical role in ensuring the success and satisfaction of our experienced travel advisors.This position serves as...[show_more]
    [last_updated.last_updated_30] • [promoted]