Executive Assistant (Remote / Hybrid - Scottsdale Area)

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Bonus based on performance

Dental insurance

Opportunity for advancement

Paid time off

Training & development

Support the Vision. Keep the Engine Running. Be the Person Who Makes It All Work.

Were looking for an Executive Assistant to support the owner of a thriving dental practice in Scottsdale. This isnt just a calendar-and-email role. Its about helping a high-performing business owner stay focused, organized, and on time in both work and life.

If you're someone who sees three steps ahead, instinctively organizes chaos, and thrives behind the scenes as a trusted partner, keep reading.

About the Role

This is a remote-first position with occasional in-person needs in the Scottsdale area (think : dropping off materials, meeting for planning sessions, handling errands). Youll act as the point of contact for scheduling time with the owner, managing his calendar, fielding follow-ups, and coordinating projects and logistics that blend both professional and personal priorities.

Youll need to : Think proactively

• Communicate professionally on behalf of the owner
• Handle sensitive information with maturity and discretion
• Stay on top of every detail, without needing someone to check your work

Your Core Responsibilities

Calendar & Inbox Management

Keep the owners schedule prioritized and manageable, guarding his time and keeping him focused

• Professional Communication

Coordinate with team members, vendors, partners, and others via email and phone

• Project & Event Support

Help manage logistics for team events, travel, speaking engagements, or meetings

• Personal & Family Errands

Coordinate pick-ups, orders, appointments, and miscellaneous to-dos across the business and family life

• Task Management

Keep priorities visible, create checklists, and follow up until things are closed out

You wont just be told what to do; youll be trusted to figure out what needs to be done and get it moving.

What Makes You a Great Fit

Youre extremely organized and detail-oriented, but flexible when plans change

• You dont wait for instructions; you take initiative, troubleshoot, and follow through
• Youre comfortable working behind the scenes and being the calm in the storm
• You communicate professionally, clearly, and kindly
• You know how to ask the right questions, prioritize, and move things forward
• You dont take things personally, and youre not rattled by feedback, direct communication, and a fast pace
• You handle confidential information with integrity
• Youre Scottsdale-local (or close) and can occasionally meet in person

Experience We're Looking For

2+ years in an Executive Assistant, Project Coordinator, or similar support role

• Experience managing a leaders calendar, inbox, and logistics
• Strong written and verbal communication skills
• Confidence in using tools like Google Workspace, Dropbox, and task management platforms
• Bonus : Experience supporting an entrepreneur, practice owner, or executive

Role Details

Location : Remote-first (must be local to Scottsdale area for occasional in-person needs)

• Schedule : Flexible, part-time to start (20-30 hours / week), with room to grow
• Compensation : Hourly, based on experience
• Perks :

Flexibility and autonomy

• Opportunity to grow into a larger role
• Direct impact on the success and flow of a values-driven business

If youre the kind of person who feels a sense of calm when a calendar is perfectly arranged, who finds joy in being someones go-to problem solver, and who thrives in a fast-paced, growth-oriented environment, wed love to hear from you.