OFFICE MANAGER @ SHAW MIDDLE SCHOOL, 8 HRS, CONT.

Description

Performs varied site leadership duties requiring an advanced knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Maintains a close and highly responsive relationship to the day-to-day activities of the site and administrative staff while serving as the administrative assistant to the Principal and Assistant Principal. Works independently, receiving minimum supervision and guidance.

Preferred qualifications :

Experience working in a comprehensive title middle school

• HOURS PER DAY : 8
• SCHOOL YEAR POSITION (214 DAYS / 12 MONTHS)
• ANTICIPATED START DATE : 2024-2025 SCHOOL YEAR
• Benefits Medical / Dental / Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
• Additional benefits may include vacation, sick, personal days, and paid holidays.
• Most positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements as negotiated.

SALARY : Level 9 on the Secretarial / Clerical Salary Schedule. Experience increments depends on experience in the same or similar permanent position within a Washington State public school.

Responsibilities

1. Oversees and assist in the operation of administrative and student offices in support of school and staff, ensuring a positive, professional image. This includes greeting students, staff, visitors and callers, handling their inquiries, and directing them to the appropriate persons according to their needs.

2. Serves as administrative assistant to the site administrators.

3. Coordinates and manages work flow of secretarial / clerical personnel including training new clerical staff in a variety of functions and overseeing substitutes.

4. Manages and coordinates office procedures associated with payroll, purchasing, inventory, ancillary budgets, and equipment.

5. Coordinates a variety of detailed program records, compiles data and performs calculations, i.e., budgets, student counts, enrollment, attendance, invoices and payment orders.

6. Maintain student records including registration, enrollment, transfers, and withdrawals for accurate data reporting and graduation requirements.

7. Assist with minor medical injuries, illnesses and may administer medication for students.

8. Other related duties as assigned.

Qualifications

1. High school diploma or equivalent; additional business / office related courses preferred.

2. Minimum three years of recent secretarial experience, two years of School District experience preferred.

3. Ability to accurately type 50 words per minute.

4. Advanced level knowledge of general computer skills, including Microsoft office programs, payroll software, financial software, single point of entry software, and student information system (i.e., PowerSchool) experience preferred.

5. Successful experience in managing and coordinating a busy office environment in a professional and courteous manner.

6. First Aid card preferred.