Procurement Coordinator

Senior Coordinator, Procurement - Travel and Credit Card Programs

The Senior Coordinator, Procurement serves as a subject matter expert overseeing Baylor College of Medicine's travel and corporate card programs. This role ensures compliance with institutional policies and regulations, provides training and support to travelers and administrators, and manages processes within the Concur Expense Management system. Acting as a liaison between faculty, staff, and the college's travel management company, this position plays a critical role in ensuring accurate, efficient, and policy-compliant travel and card operations. Additionally, the Travel and Card Programs Administrator may support broader procurement functions, including vendor management and sourcing activities.

Job Duties

Key Responsibilities :

• Manage and support all aspects of the College's travel and card programs through the Concur travel and expense system.
• Serve as the primary contact and subject matter expert for administrators, faculty, staff, executives, and guests regarding travel and card processes.
• Train and advise users on travel and card program requirements, institutional policies, and Concur system functionality.
• Audit travel and expense reports to ensure compliance with College policies and federal, state, and local regulations.
• Set up and maintain employee profiles in the Travel and Expense system.
• Coordinate routing and approval workflows with department leadership.
• Oversee travel authorizations and facilitate bookings in collaboration with the Travel Management Company.
• Develop, update, and distribute training resources and program documentation.
• Maintain relationships with corporate card providers (e.g., Bank of America) and collaborate with Concur support on issue resolution and process improvements.
• Identify and implement opportunities for program enhancements and process efficiency.

Cross-Functional Procurement Responsibilities :

Minimum Qualifications

Preferred Qualifications

Work Authorization Requirement : This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity / Affirmative Action / Equal Access Employer.