Administrative AssistantOffice Coordinator

Job Description

GPLA part of the DPR Family of Companies is a leading firm in the field of structural engineering dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized details-driven proactive Office Manager / Administrative Assistant to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination ensuring smooth operations without front desk or receptionist duties . Responsibilities will include but may not be limited to the following :

Duties and Responsibilities

Provide administrative support to project managers engineers detailers and leadership team.

Prepare and edit reports proposals and technical documents.

Manage calendars schedule meetings and coordinate appointments.

Assist in project documentation tracking deliverables and updating internal systems upon request.

Process expense reports and purchase orders.

Assist with internal event planning such as team meetings and training sessions as needed including virtual webinars and in-person lunch-and-learns.

Research vendors materials and industry-related information as needed.

Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships.

Collaborate with local DPR teams responsible for administrative support facilities and leadership as needed.

Coordinate with Marketing Lead on digital seal management and provide marketing support as needed

Assist in organization and administration of GPLA participation of career fairs

Coordinate onboarding of new hires and interns

Provide mobility support as needed and serve as a backup for other administrative assistants

Track and order PPEs for new hires / interns in coordination with Marketing.

Required Skills and Abilities

Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).

Strong organizational skills and attention to detail.

Excellent written and verbal communication abilities.

Ability to prioritize tasks and work independently.

Detail-oriented with a proactive approach to problem-solving

Familiarity with project management software is a plus.

Education and Experience

Proven experience as an Administrative Assistant or in a similar role ideally in an engineering or construction environment.

3 years of administrative experience is .

Engineering and Construction industry knowledge a plus.

Experience with project management software is preferred.

Physical Requirements

Ability to sit or stand at a desk and work from a computer for prolonged periods of time.

Ability to lift a minimum of 15 pounds if needed.

Anticipated starting pay range :

$37.43- $61.54

Nothing is more important than your health and wellness. DPR offers a variety of medical dental vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs

for skilled craft and labor or experienced professionals and recent graduates .

DPR Construction is a forward-thinking self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology life sciences healthcare higher education and commercial markets. Founded in 1990 DPR is a great story of entrepreneurial success as a private employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR youll have the chance to try new things explore unique paths and shape your future. Here we build opportunity togetherby harnessing our talents enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report Forbes Fast Company and Newsweek.

Explore our open opportunities at Experience :

IC

Key Skills

Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 37 - 61