Inventory CoordinatorBuddies Administrative Services, Inc. • Lake Stevens, WA, USA
Inventory Coordinator
Buddies Administrative Services, Inc. • Lake Stevens, WA, USA
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[job_card.job_description]Receive, verify, and log inbound deliveries to ensure quantities, SKUs, and documentation match purchase orders and manifests Intake materials including distillate, infused materials, packaging components, and coned pre-rolls into inventory systems Ensure received materials are properly labeled, organized, rotated using FIFO, and stored in accordance with SOPs and compliance standards Communicate discrepancies, damages, or missing items promptly Ensure all inventory activities comply with Washington State cannabis regulations and internal SOPs Maintain accurate records for audits, inspections, and traceability requirements Support internal inventory audits and corrective actions Assist with documentation related to inventory movement, adjustments, and reconciliations Support dashboards and trackers related to inventory KPIs and metrics Maintain a clean, organized, and safe warehouse environment Assist with ordering and tracking inventory-related supplies Collaborate cross-functionally to support operational efficiency Assist with implementing 5S standards in inventory areas Perform other duties as assigned by the Operations Manager High school diploma or GED required Strong attention to detail and high level of accuracy Knowledge of FIFO, cycle counting, and inventory control best practices Experience with inventory systems or ERP / MRP platforms (Cultivera preferred) Ability to work in a regulated environment and follow SOPs closely Strong math, organizational, and time-management skills Effective communication and teamwork abilities Ability to lift up to 50 lbs and sit or stand for extended periods Comfort with repetitive physical tasks such as bending, lifting, and moving products Willingness to work flexible shifts, including early mornings, late afternoons, and weekends if necessary
Job Title : Inventory Coordinator
Location : Washington State (On-site)
Department : Operations
Employment Type : Full-Time
Pay Range : $22.00 – $25.00 per hour
Reports To : Operations Manager
Preferred Start Date : ASAP
Position Summary
The Inventory Coordinator is responsible for maintaining accurate inventory records, supporting production readiness, and ensuring compliant inventory operations within a regulated cannabis environment in Washington State. This role works closely with Operations, Packaging, Distribution, and Accounting to ensure inventory accuracy, material availability, and traceability.
Approximately 75% of this role focuses on Inventory Coordinator responsibilities, with the remaining 25% supporting Fulfillment Associate duties, including order picking, packing, and shipping as needed.
Key Responsibilities
Inventory Control and Accuracy
- Maintain accurate physical inventory counts and ensure timely and precise entry and reconciliation of inventory data in tracking systems (Cultivera, Excel)
- Conduct regular cycle counts and investigate, document, and resolve inventory variances
- Perform product creation and conversions in Cultivera
- Ensure batch integrity, traceability, and accurate labeling of all materials and finished goods
- Monitor inventory levels to prevent shortages, overstocking, or production disruptions
- Support month-end inventory close processes and reporting
Receiving and Intake
Compliance and Documentation
Operational Support
Qualifications
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Inventory Coordinator • Lake Stevens, WA, USA
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