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Accounts Receivable & Payroll Administrator
Accounts Receivable & Payroll AdministratorWeigand Construction Co., Inc. • Fort Wayne, IN, US
Accounts Receivable & Payroll Administrator

Accounts Receivable & Payroll Administrator

Weigand Construction Co., Inc. • Fort Wayne, IN, US
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Salary :

Accounts Receivable & Payroll Administrator

Fort Wayne, Indiana

Overview

We're searching for a skilled AR & Payroll Administrator to join our Fort Wayne team! If you thrive in a fast-paced environment, love working with both numbers and people, and want to be part of a company that's been building excellence for over a century, apply today and grow with Weigand Construction!

Job Responsibilities

General Snapshot :

  • Provide support for the Accounts Receivable and Payroll functions to ensure accurate and timely processing of key accounting activities.
  • Report to the Controller.
  • Interact internally with various departments and externally interact with owners, architects, subcontractors, suppliers, and software companies.

Accounts Receivable Responsibilities :

  • Prepare and route GC and Self-Perform billings.
  • Invoice T&M projects and provide job status reports to operations.
  • Run TimberScan billing backup reports.
  • Track Architect and Owner approvals.
  • Enter Accounts Receivable transactions in Sage.
  • Manage required conditional and unconditional waivers.
  • Review AR aging reports and provide updates to Controller.
  • Support month-end close processes.

    • Payroll Responsibilities :

  • Deploy field hire packets, assemble documentation, and enter data into accounting platforms.
  • Process employment status through E-Verify, background checks, and new hire reporting.
  • Enter shop and miscellaneous timecards to accounting platforms.
  • Review and audit timecards within operation platforms.
  • Inactivate employees and confirm field PTO balances.
  • Prepare and scan union reporting documentation and record union fringes.
  • Distribute weekly payroll reports.
  • Process layoff checks.

    • Technology / Administrative Responsibilities :

  • Assist with new accounting technology initiatives.
  • Coordinate with IT on system updates and archiving.
  • Assist in creating and updating accounts SOPs.
  • Provide backup support for bank deposits as needed.

    • Qualifications

  • High school diploma or equivalent with one year of accounting training.
  • One year of experience in accounting / job cost environment and office administration.
  • Familiarity with fundamental accounting principles.
  • Proficiency in Windows environment, Microsoft Word, and Excel.
  • Ability in electronic document production, filing, and operating office equipment.
  • Strong oral, written, and telephone communication skills with high level of interpersonal and administrative skills, adept at multitasking under pressure.

    • Why Weigand?

  • Employee Assistance Program
  • Workout Reimbursement
  • Generous Vacation Package
  • Work From Home (5 days per month)
  • Bonus Program Eligibility
  • Anonymous Free Wellness Coaching
  • Competitive Insurance Package
  • 8 Paid Holidays
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