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Administrative Assistant
Administrative AssistantNewton Unified School District 373 • Newton, KS, United States
Administrative Assistant

Administrative Assistant

Newton Unified School District 373 • Newton, KS, United States
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  • [job_card.full_time]
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Position Type :

Secretarial / Clerical / Secretary

Date Posted : 12 / 1 / 2025

Location : Newton High School

Date Available : 01 / 05 / 2026

Closing Date :

Open until filled POSITION TITLE : Administrative Assistant-High School

EMPLOYMENT STATUS : Full-time - 12 month

FLSA STATUS : Non-exempt

QUALIFICATIONS :

  • High school diploma or equivalent.
  • Experience as an administrative assistant.
  • Knowledge of key computer components and operation
  • Excellent communication skills.
  • Demonstrated organizational skills
  • Able to meet and deal with the public in a positive manner
  • Demonstrated aptitude or competence for all assigned responsibilities
  • Such alternatives to the above qualifications as the board of education may find appropriate and acceptable.

REPORTS TO : Building Administrator

JOB GOAL : To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of students can be realized

ESSENTIAL FUNCTIONS :

  • Prepare and submit state reporting.
  • Maintain the building master calendar and NHS building calendar.
  • Process, distribute, create and maintain facility use permits for school events.
  • Assist staff, students, parents and teachers with data questions and problems within the student information system.
  • Review student attendance weekly in order to prepare and send truancy letters.
  • Assist in providing a smooth operation within the office / building.
  • Greet and assist visitors to the building.
  • Prepare and distribute out of school suspension and expulsion packets.
  • Assist staff members absence and timesheet information.
  • Prepare, schedule and send mass communication to parents.
  • Plan and organize events.
  • Maintain a high level of confidentiality regarding student and staff information in order to remain in compliance with legal requirements and to maintain a professional work environment.
  • Performs other duties as may be assigned by the building administrator for the purpose of ensuring an efficient and effective functioning of the work unit.

    • TERMS OF EMPLOYMENT : Wage and length of employment to be established by the board of education.

    EVALUATION : Performance of this job will be evaluated in accordance with provisions of the board's policy on evaluation of classified personnel.

    PHYSICAL REQUIREMENTS OF THE JOB :

    Job Title

    10

    11

    12

    Admin. Asst. - NHS

    Explanation :

  • Very rarely requires physical exertion beyond walking.
  • Very rarely requires physical exertion beyond walking or climbing stairs.
  • Requires prolonged (over 50% of time) standing and walking.
  • Requires prolonged (over 75% of time) standing and walking.
  • Occasionally requires physical exertion to manually move, lift, carry, pull, push heavy
  • objects or materials.
  • Frequently (over 20% of time) requires physical exertion to manually move, lift, carry, or push heavy
  • objects or materials.
  • Frequently (over 33% of time) requires physical exertion to manually move, lift, carry, or push heavy
  • objects or materials.
  • Over 50% of the time requires physical exertion to manually move, lift, carry, or push heavy
  • objects or materials.
  • In addition to items 5, 6, 7, & 8, occasionally requires physical exertion to manually move, lift, carry or push heavy objects weighing in excess of 50 pounds.
  • Driving skills and physical ability required to drive vehicle.
  • Special physical, agility and reaction time tests required.
  • Ability to perform first aid and CPR.
  • "Heavy" means not over 50 pounds.
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