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Office Coordinator NCPS (Full Time, Day shift)
Office Coordinator NCPS (Full Time, Day shift)Nicklaus Children’s Health System • Miami, Florida
Office Coordinator NCPS (Full Time, Day shift)

Office Coordinator NCPS (Full Time, Day shift)

Nicklaus Children’s Health System • Miami, Florida
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Description Job Summary : Ensures efficient operation and delivery of goals for all NCPS practices. Performs administrative duties and supports the NCPS Leaders and team members.  Minimum Job Requirements :

  • Two to three years of Administrative Assistant or Secretarial experience required.
  • Advanced proficiency with MS office package (Word, Excel, PowerPoint, Visio, and Outlook).

Qualifications ESSENTIAL JOB DUTIES :

  • Prepares letters, reports, spreadsheets, project plans & presentations that may be highly sensitive and confidential in nature and finalize in a timely manner to meet deadline requirements.
  • Participates in various meetings, prepares agendas, confirms meeting attendees, and takes minutes.
  • Coordinates and follows-up on all initiatives and projects as assigned
  • Maintains and updates various databases, mailing lists, and directories of employees.
  • Resolves administrative problems by analyzing information; identifying and communicating solutions.
  • Verifies and submits orders for purchasing requests, IT requests, etc.
  • Coordinate material and schedules to meet production deadlines and budget goals.
  • Participates in projects and meetings, coordinating schedules, meetings and teams. Acts as organizer and ambassador for NCPS for Senior Leaders, VIPs, guests, and other associates.
  • Updates and maintains policies, guidelines, and documents within Policy Tech systems. Ensures documents are up to date and in compliance.
  • Provide exceptional customer service to clients and co-workers by responding in an acceptable time frame.
  • Participating in various administrative functions including processing of travel pre-approval, travel reimbursement, expense reimbursement, etc.

    • Knowledge / Skills / Abilities :

  • High school education or equivalent preferred.
  • Executive level administrative support preferred.
  • Knowledge of accounting skills.
  • Ability to organize and interpret data for decision making.
  • Ability to organize, manage, and complete complex projects and tasks with multiple parties under tight deadlines / timeframes.
  • Independent and strong problem solving skills.
  • Ability to communicate verbally and in writing.
  • Ability to work independently and flexibly with minimal supervision.
  • Able to adapt and react calmly under stressful conditions.
  • Able to maintain confidentiality of sensitive information.
  • Able to prioritize and handle multiple concurrent tasks.
  • Attention to detail.
  • Represents the department / function in a professional, courteous, and efficient manner.

    • Physical Demands :

  • Move - Move about office (to access equipment and other staff)
  • Speak Or Hear for clear exchange of information - Regularly Required
  • Use Hands To Finger, Handle, Or Feel (Manual Dexterity) - Regularly Required
  • Vision - Ability to adjust focus - ability to adjust the eye to bring an object into sharp focus, shifts gaze from viewing a computer monitor at a distance of several feet to forms that are closer to compare data at close vision
  • Vision - Close vision - ability to see clearly 20 inches or less

    • Work Environment :

    Outdoor Weather Conditions (Cold, Heat, Wet) - Not Required

    Job : Support

    Primary Location : Florida-Miami-Nicklaus Children's Hospital - Main Hospital Campus

    Department : NCPS-PROFESSIONAL SERVICES-3100-490000

    Job Status

    : Full Time

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