Bid Coordinator

Administrative And Contract Support

To provide administrative and contract support to the Bids Department by managing incoming requests, preparing and submitting proposal documents, and ensuring contract compliance. This role is responsible for reviewing and organizing contracts, monitoring customer communications, assisting with bid documentation, and coordinating the final submission of proposals across multiple platforms.

Key Responsibilities :

Contract Administration : Review and interpret new contracts, prepare them for final signature, and ensure all required inserts and attachments are included.

Customer Communication / Price Changes : Monitor the bids inbox daily, respond to customer inquiries in a timely and professional manner, and route requests as needed. Sending letters to customers to inform them of item pricing changes.

Bid Preparation : Assist Revenue Mgmt. with organizing and formatting bid item lines in Excel to ensure accuracy and compliance prior to submission.

Proposal Submission : Coordinate and submit final proposal responses via online portals, mail, or email, ensuring that documents are complete, accurate, and delivered on time.

Customer Price Changes : Communicating changes in manufacturer pricing to customers via email in a timely manner.

Qualifications & Skills :

Strong attention to detail with the ability to review and interpret contract documents.

Excellent written and verbal communication skills for timely and professional customer interaction.

Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.

Strong organizational skills with the ability to manage multiple deadlines.

Ability to work collaboratively across departments and follow established bid procedures.

Job Type & Location :

This is a Contract to Hire position based out of Ontario, CA.

Pay and Benefits :

The pay range for this position is $24.00 - $28.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type :

This is a fully onsite position in Ontario, CA.

Application Deadline :

This position is anticipated to close on Nov 18, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.