Sr. Administrative Assistant

Job Description

Job Description

We are looking for a skilled Bilingual (Spanish) Sr. Administrative Assistant to provide comprehensive support to executive leadership in a dynamic and fast-paced environment. This role requires exceptional organizational abilities to manage calendars, coordinate meetings, and oversee event logistics. As a long-term contract position, it offers the opportunity to contribute to impactful projects and initiatives in Denver, Colorado.

Responsibilities :

• Bilingual in Spanish REQUIRED
• Oversee scheduling and calendar management for executive leadership, ensuring seamless coordination of appointments and meetings.
• Organize and prepare materials for meetings, including handling catering, booking conference rooms, and arranging audio-visual setups.
• Coordinate travel arrangements by booking flights, accommodations, and ground transportation, while processing expense reports.
• Manage confidential documents and board materials, ensuring proper storage and accessibility on shared platforms.
• Facilitate teleconference and video conference sessions using tools such as WebEx and Microsoft Teams.
• Process invoices and expenses through Oracle, ensuring timely and accurate submissions.
• Maintain office supplies inventory, handle mail distribution, and prepare outgoing packages.
• Assist in planning and executing events, including venue research, menu development, and budget tracking.
• Communicate with vendors to negotiate contracts, manage payments, and oversee event logistics.
• Support ad-hoc projects and initiatives as directed by executive leadership.
• Bilingual in Spanish REQUIRED
• Proven experience in administrative support roles, preferably at the executive level.
• Proficiency in managing calendars and coordinating travel arrangements.
• Strong skills in handling confidential documents and preparing meeting materials.
• Familiarity with teleconference and video conferencing platforms such as WebEx and Microsoft Teams.
• Competence in using Oracle or similar systems for expense processing.
• Excellent organizational and multitasking abilities to manage office supplies and mail distribution.
• Experience in event planning, including vendor communication and budget tracking.
• Strong communication skills to effectively collaborate with internal teams and external vendors.