Payroll Tax Administrator

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What you will do

The Payroll Tax Administrator applies extensive payroll tax expertise to support the Volvo payroll team by managing multi-state, local, and federal tax questions. This role serves as the primary point of contact between Volvo and ADP, our third-party payroll and tax administrator, ensuring compliance and timely execution of all payroll tax activities.

Core Responsibilities:

• Coordinate with Accounting to ensure timely payroll tax deposits using payroll reports.
• Reconcile W-2 forms and initiate corrections (W-2c) as needed.
• Research and resolve tax notices through verbal and written correspondence.
• Monitor tax law changes with support from ADP and apply updates accordingly.
• Apply for new tax identification numbers as required.
• Update state unemployment rates and maintain accurate payroll tax records.
• Generate and distribute payroll tax reports upon request.
• Handle tax audit requests from agencies.
• Participate in special projects and initiatives as assigned.

Who are you?

Required Competencies:

• Strong knowledge of payroll tax regulations and compliance across multi-state, local, federal, and unemployment jurisdictions.
• Experience with Social Security Administration reporting and W-2/W-2c preparation.
• Proficiency with ADP payroll systems.
• Customer service mindset with a commitment to exceeding expectations.
• Ability to respond to inquiries from employees, People & Culture Partners, and other stakeholders with accuracy and timeliness.
• Skilled in managing workload within a Service Delivery Model (AskHR) to meet KPIs and customer needs.
• Proactive in identifying and communicating process improvement opportunities
• Effective communicator across various technologies and media.
• Strong collaboration skills with internal departments and third-party vendors.
• Proficiency in Microsoft Office Suite.
• High attention to detail and ability to work independently.
• Trusted to handle sensitive information with confidentiality and integrity.
• Capable of explaining complex policies and guidelines clearly.
• Adaptable to changing environments and priorities.
• Excellent verbal and written communication skills.

Education & Experience:

• Bachelor’s Degree or equivalent combination of education, training, and experience.
• Minimum of 4 years of comprehensive payroll tax experience and at least 1 year of customer service experience.

Ready for the next move?

At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company’s growth. For this position, the base pay is set at $72,600 - $89,700 annually, and where applicable, bonus eligible. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.In addition to a solid package of compensation and benefits, plus you will enjoy: • Competitive medical, dental and vision insurance.• Generous paid time off.• Competitive matching retirement savings plans.• Working environment where your safety, health and wellbeing come first.• Focus on professional and personal development through Volvo Group University.• Programs that make today’s challenging reality of combining work and personal life easier.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. ​We are passionate about what we do, and we thrive on teamwork. ​We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Group People & Culture, a part of Volvo Group, we create the foundation and frameworks for people growth and organizational development, to drive the people agenda that enables the realization of the Volvo Group aspirations through people strategy and commitment. You will be part of a global and diverse team of highly skilled professionals who work with passion, trust each other and embrace change to stay ahead.