Administrative Assistant, Special Situations

Oaktree Administrative Assistant

Oaktree is a leader among global investment managers specializing in alternative investments, with about $200 billion in assets under management. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities. The firm has over 1400 employees and offices in 26 cities worldwide.

Oaktree's Special Situations Group invests across the capital structure in complex and event-driven opportunities. Combining expertise in credit and private equity, the strategy seeks strong risk-adjusted returns by partnering with management teams to improve operations and optimize capital structures.

We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

Responsibilities include :

• Provide comprehensive administrative support to senior investment professionals, managing complex calendars, meetings, and travel logistics.
• Coordinate with executive assistants from portfolio companies to schedule Board of Directors meetings, Oaktree office visits, and other cross-firm sessions.
• Oversee expense reporting and vendor invoice processing, ensuring timely, accurate, and compliant reimbursement for supported officers and senior professionals.
• Work independently on special projects under management's direction, including department offsites, deal meetings, and inter-departmental initiatives.
• Arrange detailed travel itineraries, including air, car, and hotel bookings.
• Answer, screen, and manage phone calls, correspondence, and mail.
• Meet and greet guests and ensure conference rooms are prepared for meetings.
• Maintain multiple team and firm-specific databases and digital libraries through accurate data entry, reporting, and analysis.
• Coordinate team and firm-wide deliverables and assist with cross-department projects.
• Maintain organized filing systems and handle general administrative tasks (copying, scanning, document management).
• Perform other duties and ad-hoc tasks as required to support the team's efficiency and effectiveness.

Qualifications include :

Personal attributes include :

Bachelor's degree is preferred.

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors.

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.