OVERVIEW
We are currently seeking an Office Coordinator for our 183 N Mobility project, in Austin, TX.
The Office Coordinator will be responsible for administrative support for a large or mega project or program including such functions as HR/EEO activities, pursuits/bid completion, payroll, reception, and facilities.
As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.
There are many compelling reasons why exceptional people should consider a career with our company:
Challenging, complex work
Creative and innovative problem-solving environment
Supportive, communicative managers who reward hard work
Opportunities for growth, training, and development
Flexibility in career path & progression
Opportunities to work and live all over the United States
RESPONSIBILITIES
Coordinates calendar and schedule of the Executive and staff ensuring no scheduling conflicts.
Prepares and submits expense reports on behalf of the traveler.
Performs daily duties of the office including ordering supplies and coordination of mail operations and expenses.
Coordinates various meetings and assists in the preparation of presentations.
Assists office staff in the preparation of written correspondence for internal and external communication purposes. Creates office communication materials, such as staff directories, sign-in sheets
May perform general HR duties for the office or act as a liaison for HR-related activities. These duties may include onboarding, PTO record-keeping, eForm processing, drug testing, etc. May act as Ethics and Compliance Officer.
May be responsible for various other administrative activities
Performs general duties around Marketing, Pursuits and Community Outreach. These duties may include proofing RFPs/RFI/RFQs, updating bid calendar, assisting in the coordination of pre-bid conferences, performing internet research on possible clients and facilitating community outreach activities for the office.
Coordinates files, documents and contracts. Includes processing, maintenance and storage in repositories such as databases, SharePoint, or off-site storage.
QUALIFICATIONS
High School degree required. Associates degree or some administrative training is a plus.
At least 2 years of relevant experience supporting a large office is needed.
Ability to work in a fast paced environment often with interruptions
Ability to thrive in a dynamic and energetic environment
Ability to work with and speak to all level of employees from entry-level to C-Suite Executives
Solid communication skills, both verbal and written
Ability to take direction and prioritize responsibilities from executive leaders
Proficient with MS Office Programs, Concur or other travel scheduling software
Able to work in an office environment
Division: Transportation
Adminstration
Job Type: Full_time
Office Coordinator • Austin, Texas
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