Program Associate

Program Associate

The College of Arts and Human Sciences is recruiting for a fulltime Administrative Assistant II (AD002) - Program Associate. The person in this position provides administrative support for program directors who lead UW-Stout's programs in psychology and game and media studies, as well as administrative support as assigned for other programs and units in Academic Affairs.

50% A. Academic program support for programs in the College of Arts and Human Sciences :

• Support programs by providing information to program directors, department chairpersons, administrative staff, faculty, students, off-campus representatives, parents and prospective students, resolving issues and coordinating activities.
• Use appropriate software and campus systems (i.e., Workday, Excel, Peoplesoft, Access Stout, UWBI, and EAB Navigate) to obtain student data as requested and update student information for program directors.
• Assist with the assignment of student advisors and coordinate advising strategies with program directors.
• Assist program directors in development and maintenance of marketing materials, including the program website.
• Assist program directors in scheduling and coordinating advisement day activities, including organizing and providing current materials and information.
• Work with program directors to update and maintain program advisory committee membership, including addresses and email lists and provide advisory committee membership to the Vice Chancellor's office as needed.
• Assist program directors with logistical preparations for event planning and / or meetings (managing agendas, minutes, room reservations, food arrangements, parking passes, etc.), follow-up and other details as needed.
• Assist program directors with calendar management and scheduling of advising appointments.
• Assist program directors with communication with service offices on campus.
• Provide informational packets for visiting students and parents as needed.
• Protect the privacy of educational records following FERPA policies and procedures.

50% B. Support for other programs and units in Academic Affairs :

Key Job Responsibilities :

Department : The College of Arts and Human Sciences (CAHS) houses UW-Stout's academic programs in the humanities, the social sciences, human services, and the arts. CAHS also houses the School of Art and Design, the School of Education, and the Stout Vocational Rehabilitation Institute. We are committed to an education that enhances the well-being of individuals, families, and society; empowers students to become lifelong learners and responsible citizens who value scholarship, diversity, and the pursuit of truth; contributes to a broad-based understanding of the human experience; and fosters a culture of excellence, collegiality, and professionalism.

Compensation : Competitive salary commensurate with qualifications and experience, and available budget. A six-month probationary period is required.

Minimum / Required :

Highly Desired / Preferred :

How to Apply :

Applications received by end of day, January 16, 2026, are ensured full consideration. Applications submitted after January 16 may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to https : / / www.uwstout.edu / about-us / careers-jobs. Required application materials :

Applicants must complete all required fields and attach all required documents prior to submitting the online application. Note : Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact :

The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone : 715.232.2149.

Guidelines to ensure consideration :

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the Universities of