Staff Accountant

Organizational Description

The Community Health Center Network (CHCN), sister organization to the Alameda Health Consortium, is made up of the eight federally qualified community health centers in Alameda County. CHCN functions as the managed care MSO for our health centers, contracting with the Alameda Alliance for Health. To help our health centers meet their missions of providing the best possible care to their communities, we also provide a broad range of training, technical assistance, quality improvement, information technology, and data analytic services.

Position Title : Staff Accountant

Salary Range : $33.87 / Hr. to $40.80 / Hr.

Department : Finance - General Accounting

Reports To : Controller

Classification : Non-Exempt

Status : Full-Time Regular

POSITION SUMMARY

The staff accountant is responsible for the daily accounting functions of the organization including preparing and recording revenue, liabilities, and expenses, managing accounts receivable, calculating, and posting cost allocations, preparing, and generating reports, processing payments to vendors and clinics and researching items as needed. This role requires a detail-oriented professional with strong accounting and analytical skills and a commitment to upholding the financial stewardship and mission of our organization.

ESSENTIAL POSITION RESULTS

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may perform other duties as assigned.

• Maintain cash receipts, cash disbursements, and accounts receivables, allocate and post journal entries, and process payments for all vendors, clinics, and providers.
• Manage month-end close, including bank reconciliations (monitoring, reconciling, and resolving discrepancies for all bank accounts and Credit Cards), Balance Sheet accounts reconciliation, prepare, post, and verify input of journal entries, and must serve as a liaison with year-end audit and schedule preparation, and ensure all financial transactions are recorded accurately and in accordance with GAAP.
• Prepare, post, and maintain expense reports, purchase requisition, services and goods received, and prepaid amortization schedules.
• Assist in weekly check runs and export and format fee-for-service checks to import into QuickBooks / NetSuite, refund checks, and reissue fee-for-service checks as needed.
• Generate, research, and update Stop Loss Patient reports for management review.
• Maintains an active vendor list and updates with most current contact information.
• Assists Finance department in the development and maintenance of purchasing policies and procedures.
• Prepare financial reports for internal management, including BOD & Finance Committee Meeting (FCM), Executives Committee, and external agencies.
• Prepare, post, reconcile, and maintain Fixed Assets Roll forward and Operating and Capital Lease schedules.
• Prepare all inter-company transactions and generate invoices, as necessary.
• Help AP Accountant with general AP invoices and coordinate with AP Accountant to cut checks to external vendors and maintain and track vendor and purchase contracts.
• Compiles and analyzes financial information for the organization.
• Conduct variance analysis to identify trends, risks, and opportunities.
• Responsible for fielding and resolving vendor and providers questions including Staff questions.
• Assist in producing on-going financials, other analytical and financial reports.
• Responsible for managing the day-to-day accounting functions.
• Develop, implement, and monitor internal controls to safeguard assets and ensure the accuracy of financial records, and ensure compliance with federal, state, and local regulations, including non-profit and health care-specific requirements.
• Process yearly 1099 report for contractors and consultants, 990 reports, and other external reports.
• Maintain filing system for finance department and accounting functions, including all copying, scanning, and filing for the department.

HIPAA Designated Access

"For the purposes of the job duties of this position, the person in this position requires access only to the following HIPAA protected information data sets"

1. MSO Membership

2. MSO Claims

3. MSO Referral / Auth

4. MSO Capitation

5. Data Warehouse

6. Chart Audit / QI

7. Disease Registry

SUPERVISORY RESPONSIBILITIES

None

MINIMUM QUALIFICATIONS

Competencies

Essential Requirements

CERTIFICATES AND / OR LICENSES

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is frequently required to stand, walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORKING CONDITIONS AND ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to an inside e nvironment.

The Community Health Center Network is an Equal Opportunity Employer.