Administrative Operations Assistant

Administrative Assistant

Responsibilities

Responsible for providing fully proficient administrative and secretarial support to one or more managers / professionals. Under general direction, coordinate departmental projects / processes, compiles basic correspondence and reports in support of a functional area. Tasks are based on related standard procedures and instructions are readily available.

Assist GM and other members of the management team with a variety of administrative requests and reports, scheduling of conference rooms, plan business meals and small projects.

Fully proficient and skilled in all clerical tasks. May handle some receptionist responsibilities i.e. screen phone calls, greet visitors and distribute incoming mail / correspondence.

Review outgoing material and correspondence for internal consistency and conformance with department's procedures, assures that proper clearances have been obtain, when needed.

Determine from a variety of requests, which should be handled by the supervisor, appropriate staff members or other departments

Obtain information from the files or staff for routine inquiries on department programs or reports.

Qualifications

High school diploma or equivalent

Minimum 1 year experience

Knowledge of the operation of department equipment such as PC, computer software, calculators, etc.

Microsoft Word, Excel, and Outlook

Ability to communicate both verbally and in writing, using the English language (English competency)

Good communication, interpersonal and organizational skills

Ability to understand and apply addition, subtraction, multiplication and division

Good understanding and application of proper punctuation, spelling and grammar

Basic knowledge of the company structure and policies / procedures

Must demonstrate a high level of confidentiality and the ability to manage personal information

Must be able to present themselves in a professional manner

Pay, Benefits & Work Schedule

The salary range for this role is $16.00 / hour to $25.00 / hour, however all state and local minimum wages will be complied with, resulting in a possible adjustment to the salary range displayed. The company offers competitive salaries, a benefits package, which includes a 401(k) and more, along with plenty of opportunity to move and grow within our organization!

How To Apply

Click the Apply Now button and follow the instructions on each page. When you have completed the application, click the submit button.

Equal Employment Opportunity

The company is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law. We will consider for employment qualified applicants with arrest and conviction records City & County of San Francisco Fair Chance Ordinance.