Administrative Coordinator

Job Description

Job Description

We are looking for a dedicated Administrative Coordinator to join our team in Newport News, Virginia. In this role, you will provide essential support to ensure smooth organizational operations, including managing communications, maintaining records, and addressing employee inquiries. This is a long-term contract position ideal for someone who is detail-oriented and thrives in a fast-paced environment.

Responsibilities :

• Organize and maintain physical and digital files to ensure efficient storage and retrieval.
• Scan and digitize documents to keep records up-to-date and accessible.
• Respond to employee concerns and inquiries promptly and professionally.
• Manage the inbox efficiently, prioritizing and addressing emails and messages.
• Provide customer service to internal and external stakeholders with professionalism and care.
• Answer inbound calls, addressing queries or redirecting them to the appropriate department.
• Utilize Microsoft Excel and Word to create, edit, and maintain documents and spreadsheets.
• Collaborate with teams using Microsoft Teams to ensure effective communication and coordination.
• Support general administrative tasks to facilitate smooth daily operations.
• Proven experience in administrative support or a similar role.
• Proficiency in using Microsoft Excel, Word, and Teams.
• Strong organizational skills with the ability to manage both paper and digital files.
• Excellent communication skills for handling inquiries and providing customer service.
• Ability to manage inboxes and prioritize tasks effectively.
• Experience with scanning and digitizing documents.
• Comfortable answering and directing inbound calls with attention to detail.
• High attention to detail and ability to handle multiple responsibilities simultaneously.