Program Assistant

Salary : $37,200.00 - $59,500.00 Annually

Location : Richland County, SC

Job Type : Time Limited - Full-Time

Job Number : 182632

Agency : Technical College System, System Office

Division : Econ Dev & Workforce Competitiveness-ReadySC

Opening Date : 12 / 01 / 2025

Closing Date : Continuous

Residency Requirement : No

Class Code : : UZ01

Position Number : : 999999

Normal Work Schedule : : Other

Pay Grade : Unclassified

Opening Date : 12 / 01 / 2025

EEO Statement : Equal Opportunity Employer

Agency Specific Application Procedures : : Please complete the State application to include current and previous work history and education. A resume may be attached but not substituted for completing work history and education sections of the application or to determine if an applicant has met the minimum qualifications and additional requirements for the position. The SC Technical College System provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex, - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

Normal Work Schedule (Other) : : Available to work mornings, afternoons, and evenings. Occasional weekends required based on the demands of the project.

Veteran Preference Statement : South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

Under general supervision, the Program Assistant provides project and administrative support for the Scout Motors project. In addition to typing, filing and data entry, performs duties such as scheduling, systematic organizing of training records, as well as disseminates information effectively and efficiently. Answers non-routine correspondence and assembles confidential and sensitive data. Independent judgment is required to plan and prioritize diversified workloads. Responsibilities include but are not limited to :

• Collects all training data and inputs it into required training management systems.
• Organizes and prioritizes data collection workload to ensure current project data is available.
• Documents scheduling and assists with organizing training activities.
• Types and produces documents according to business standards which include procedural correspondences, memos, and emails, as well as charts, tables, graphs, and supportive businesses documents.
• Answers and routes phone calls in a courteous manner to appropriate departmental personnel.
• Acts as a liaison with other companies, departments and outside agencies including executive members of management.
• Handles confidential and non-routine information without compromise.
• Coordinates with Project Director to prioritize and complete tasks associated with ongoing project management objectives.
• Maintains training spreadsheets, inventory control documents, database and required forms.
• Coordinates supply replenishment and printing needs.

Minimum and Additional Requirements

A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.

Must have strong administrative experience and be able to demonstrate skill with Microsoft Office, Excel, and Adobe. A comprehensive knowledge of data collection and the ability to communicate effectively via multiple communication methods (email, phone, person to person). Possess a high degree of interpersonal skills with demonstrated poise, tact, and diplomacy. Has demonstrable ability to utilize analytical and problem-solving skills when addressing solutions of administrative concern.

Additional Comments

This position is located at Midlands Technical College, Northeast Campus - 101 Research Court, Columbia, SC 29203.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note : The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

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What is your highest level of education completed?

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What computer software are you proficient in?

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How many years of administrative experience do you have working in an office setting?

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