Special Projects Assistant I

Job Description

Title : Special Projects Assistant I

Department : Special Education & Diverse Learners

Reports To : Executive Director

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city's more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

Job Summary

Performs diversified functions of limited scope and difficulty within an assigned office. Organizes and facilitates a variety of special projects and / or programs in support of office operations that involve conducting research, compiling data and preparing reports as required. Acts as a liaison between the assigned office and other District offices as well as outside agencies.

Essential Functions

• Organizes and facilitates a variety of special projects and / or programs; compiles data and statistics; prepares financial, statistical and / or narrative reports; reports results and makes recommendations to superior, when appropriate.
• Conducts research in response to inquiries received or in an attempt to resolve problems; gathers and analyzes information and / or data; communicates findings.
• Acts as a liaison between the assigned office and local and state governmental entities.
• Works collaboratively with other offices and outside agencies on the implementation of joint ventures; may assist by recruiting District staff participants, securing District space and / or addressing financial issues.
• Attends meetings with representatives from outside agencies that desire to partner with the District on new initiatives; gathers information and determines the feasibility of the District's participation; makes recommendations to superiors.
• Evaluates the effectiveness of ongoing and special projects being conducted under the auspices of the assigned office; makes recommendations for modifications as needed.
• Responds to inquiries received from within the District and from outside agencies regarding School District policies, procedures and initiatives.
• Prepares a variety of reports for local and state government agencies.
• Works with vendors and public agencies to obtain information about contracts and catalogs.
• Supports Materials Manager and Procurement Manager(s) in tracking, reporting and researching contracts for use by program departments.

Other Functions

Qualifications

Minimum Requirements

Knowledge, Skills and Abilities

Knowledge of :

o office principles, practices and procedures.

o standard research methods and techniques.

o report writing.

o business English, including spelling, punctuation and grammar.

o personal computer software applications that are used to create reports and documents and to design spreadsheets.

Ability to :

o prepare and interpret narrative and statistical reports.

o analyze data and to make recommendations based on findings.

o handle multiple projects through to completion.

o use and operate a personal computer.

o use word-processing and spreadsheet software applications.

o communicate effectively, both orally and in writing.

o establish and maintain effective working relationships.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices