Accounts Payable Associate

SCOPE OF POSITION:

Performs various aspects of the accounts payable function (including but not limited to functions associated with processing invoices, processing check runs, problem resolution, working vendor statements and filing) and assisting the Accounts Payable Supervisor and accounting staff as needed (including but not limited to preparing monthly expense accruals, providing information required for various audits and providing information needed to report monthly accounts payable activity to department directors). Reports to the Accounts Payable Supervisor.

RESPONSIBILITIES:

• Perform tasks associated with the processing of invoices (including but not limited to identifying1099 reportable transactions, validating account number coding, verifying supporting documentation and authorized signatures, selection of proper vendor code, entering invoices and vendor credits, processing electronic invoices, processing patient refunds, identifying duplicate invoices, day end balancing, etc.).
• Prepare routine and ad hoc reports and provide other documentation as necessary in response to requests for information.
• Work in conjunction with Purchasing, Materials Management and other departments as appropriate to clear exception invoices in a timely manner to ensure no disruption to the flow of goods and services to departments.
• Assist the Accounts Payable Supervisor and general accounting staff as needed (including but not limited to preparing monthly expense accruals, providing information required for various audits and providing information needed to report monthly accounts payable activity to department directors ).
• Retrieve, open, date stamp, sort and distribute all incoming mail.
• Set-up new vendors and perform vendor code maintenance as necessary.
• File batches (maintaining separate capital invoice files), W-9s, vendor correspondence and archive these files in conformity with record retention guidelines.
• Work vendor statements to validate accuracy of accounts payable system balances and manage specific vendor accounts (including responding to calls from vendors and departments within the Hospital).
• Keep the Accounts Payable Coordinator and Assistant Director of Finance apprised of all items and events of a material nature in a timely manner to allow adequate time for them to respond.
• Perform other similar duties as required or requested.

REQUIREMENTS:

• High school diploma required.
• Minimum 2 years experience in accounts payable function including working knowledge of and prior experience with automated three way matching system.
• Strong organizational and independent follow up skills.
• Ability to work under pressure, with difficult people and in difficult situations.
• Must have basic computer skills and ability to access internet and other programs applicable to Waterbury Hospital procedures.
• Perform automated functions that fall within job responsibility.
• Excellent interpersonal skills with ability to relate well, communicate effectively, and interact internally and externally with vendors and employees (including all levels of management).

THE ABOVE DESCRIPTION COVERS THE MOST SIGNIFICANT DUTIES PERFORMED BUT DOES NOT EXCLUDE OTHER OCCASIONAL WORK ASSIGNMENTS NOT MENTIONED, THE INCLUSION OF WHICH WOULD BE IN CONFORMITY WITH THE FACTOR DEGREES ASSIGNED TO THIS JOB.