Residency Coordinator

Residency Coordinator

This position is located in Chattanooga, TN.

Job Summary / Essential Job Functions : Under the direction of an assigned supervisor, the Residency Coordinator provides day-to-day management of the Accreditation Council for Graduate Medical Education (ACGME) residency program in Plastic Surgery and assists in Pediatrics. This position ensures compliance with the non-clinical ACGME accreditation requirements, American Board of Medical Specialties (ABMS) requirements, and state and federal regulations. This position manages the program budget, enforces policies and procedures, manages the annual recruitment process, and serves as the liaison between the residency program, fellowship program, and the University, teaching hospitals, accrediting body, applicants, and the public.

Responsibilities

Serves as the department head of all non-clinical requirements for the training programs and residents. Provides leadership to the training program in the absence of the Program Director.

Liaisons between the program and hospitals, ACGME, and the public.

Manages the resident block schedule, call schedule, annual program orientation, and resident compliance according to GME and hospital requirements.

Approves / denies annual and sick leave requests. Handles resident grievances.

Manages the Clinical Competency Committee twice a year.

Maintains and documents the evaluation processes and program budget for support and recruitment funds. Measures and documents residents' academic performance.

Manages the accreditation process. Manages ACGME site visits and special reviews. Completes annual web ads. Teaches an annual conference on the ACGME resident survey.

Manages the American Board of Medical Specialty requirements and state / federal regulations. Tracks board passage rates and reporting to ACGME and GME office. Maintains / provides proper documentation for audits.

Sets up the program in the San Francisco match. Reviews all applicant documents and conducts the initial selection for the hiring committee.

Sets up and schedules, interviews, and tours for applicants and faculty.

Prepares final rank order list for NRMP.

Performs other duties as required.

Qualifications

Minimum Requirements :

Education : Bachelor's Degree in Healthcare Administration or related field of study. (Transcript required)

Experience : Two (2) years of experience in administration or customer service. (Prior experience with accreditation, project management, government regulations, or higher education preferred)

Knowledge, Skills, and Abilities :

• Ability to work with physicians and staff.
• Ability to manage multiple concurrent deadlines and be able to take initiative to manage multiple small training program issues with immediate direction.
• Ability to work as an integral member of the residency management team.
• Ability to demonstrate outstanding verbal and written communication skills.
• Proven record of excellent organizational and management skills.
• Ability to handle accreditation issues effectively for the well-being of the program.
• Ability to manage all aspects of the program to keep it viable.
• Knowledge of institutional, common program, and specialty program requirements.
• Ability to monitor evolving board and accreditation processes and standards.
• Knowledgeable of the management of the residency training program.
• Ability to contribute to the improvement of the residency program by applying information learned through the GME Office, networking, and evaluation.
• Ability to appraise the residency program by looking at trends in GME Interpersonal and communication skills.

Work Schedule : This position may be occasionally required to work evenings and weekends. May require occasional overnight travel.