Talent.com
Commencement Coordinator (642263)
Commencement Coordinator (642263)The Planet Group • New York, NY, United States
[error_messages.no_longer_accepting]
Commencement Coordinator (642263)

Commencement Coordinator (642263)

The Planet Group • New York, NY, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Commencement Coordinator

Estimated 4 months

5 days on site

Must Haves :

  • Bachelor's Degree
  • 2+ years of relevant experience
  • Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable.
  • Familiarity with digital design tools such as Canva and Social Tables.
  • Strong data management and organizational skills, with experience maintaining registration forms and guest lists.

Preferred Skills :

  • Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment.

    • Commencement Coordinator

    The University Ceremonies Office is responsible for organizing and executing some of the university's most significant events. These include Commencement ceremonies, Inauguration, Trustee-related events, and other key ceremonial occasions that celebrate the university’s achievements and traditions.

    We seek a proactive and detail-oriented individual to join our team. This individual will be instrumental in managing logistical, programmatic, and communication aspects related to Commencement week. The role provides support with event planning, ceremony materials and participant outreach, volunteerism, and staff training and management, to contribute to the smooth and efficient execution of various projects.

    Responsibilities

  • Develop and update program-related materials including seating diagrams and floor plans, academic procession documents, cue cards, scripts, and other assets as needed.
  • Support and manage outreach to key event participants, including speakers, honorees, university leadership, and other guests. Set up registration forms, track responses, and communicate all logistical details.
  • Conduct research and develop materials in support of Trustee-related events. Source potential venues, draft budget estimates and proposals, collect attendee biographies, fulfill supply needs, and prepare event checklists and other communications as needed.
  • Serve as a primary event staff lead, coordinating the hiring, training, scheduling and management of event staff who will support the Ceremonies team onsite, leading up to and during Commencement week events.
  • Oversee the recruitment, training, logistics and day-of management of University volunteers dedicated to supporting Commencement stage participants and VIP guests onsite. Develop training materials and lead all communications to this group.
  • Provide administrative and logistical support before, during, and after assigned events.
  • Perform additional duties as assigned to support the overall success of the University Ceremonies team and the Office of the Secretary.

    • Minimum Qualifications

  • Bachelor’s degree and a minimum of two years of related experience.
  • Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable.
  • Familiarity with digital design tools such as Canva and Social Tables.
  • Strong data management and organizational skills, with experience maintaining registration forms and guest lists.
  • Demonstrated ability to work under pressure while maintaining accuracy and attention to detail.
  • Availability to work early mornings, evenings and weekends as required during peak event periods.
  • Preferred Qualifications
  • Exceptional written and verbal communication skills.
  • Strong organizational skills with high attention to detail and the ability to manage multiple priorities simultaneously.
  • Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment.
  • Proven ability to collaborate effectively with colleagues and vendors.
  • Commitment to professionalism, discretion, and high standards of customer service.
    • [job_alerts.create_a_job]

    Coordinator • New York, NY, United States

    [internal_linking.similar_jobs]
    Scheduling Coordinator

    Scheduling Coordinator

    Affirmed Home Care • Rochelle Park, NJ, US
    [job_card.full_time]
    Scheduling Coordinator – Rochelle Park, NJ.We prioritize the well-being of our clients and their families by providing high-quality services in the comfort of their homes.We are currently see...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Recruiting Coordinator - Campus, Early Careers Partnerships & Initiatives

    Recruiting Coordinator - Campus, Early Careers Partnerships & Initiatives

    Jane Street • New York, NY, US
    [job_card.full_time]
    Recruiting Coordinator - Campus, Early Careers Partnerships & Initiatives.We are looking for a coordinator to support our recruiting team in the planning and execution of our campus recruitment str...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Programmatic Account Coordinator

    Programmatic Account Coordinator

    Jun Group • New York, NY, US
    [job_card.full_time]
    Programmatic Account Coordinator.Jun Group is a technology company building a world where consumers are in control of their data and advertisers can reach them directly. Intelligent advertising that...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Commencement Coordinator

    Commencement Coordinator

    The Planet Group • New York, NY, US
    [job_card.full_time]
    Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable.Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with ex...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Scheduling Coordinator

    Scheduling Coordinator

    BAYADA Home Health Care • Tinton Falls, NJ, US
    [job_card.full_time]
    BAYADA Home Health Care has an immediate opening for a Full-time Scheduling Coordinator in our.BAYADA believes that our clients and their families deserve home health care delivered with compassion...[show_more]
    [last_updated.last_updated_30] • [promoted]
    AP / CS COORDINATOR

    AP / CS COORDINATOR

    PACS • Sunnyside, NY, US
    [job_card.full_time]
    Receive and follow schedule / instructions from your supervisor and as outlined in our established policies and procedures. Assist in organizing, planning and directing the administrative activities i...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Academic Affairs Coordinator

    Academic Affairs Coordinator

    Columbia University • New York, NY, United States
    [job_card.full_time]
    Job Type : Support Staff - Union.Salary Range : $56,182 - $56,182 / Annually.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to de...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Intake Coordinator

    Intake Coordinator

    Highmark Health • New York, NY, US
    [job_card.full_time]
    This job captures all inbound inquiries for utilization management review from providers and pharmacies.The incumbent assesses the request, conducts all necessary research such as verifying benefit...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    CONFERENCE COORDINATOR

    CONFERENCE COORDINATOR

    Rapport • New York, NY, US
    [job_card.full_time]
    Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management.Distinct from recruitm...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Scheduling Coordinator

    Scheduling Coordinator

    New Jersey Staffing • Asbury Park, NJ, US
    [job_card.full_time]
    Full-time Scheduling Coordinator.BAYADA Home Health Care has an immediate opening for a Full-time Scheduling Coordinator in our Tinton Falls, NJ Assistive Care office! BAYADA believes that our clie...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Coordinator, MAP Engagement

    Coordinator, MAP Engagement

    Center for Justice Innovation • New York, NY, US
    [job_card.full_time]
    The Center for Justice Innovation is a nonprofit organization dedicated to advancing community safety and racial justice. Since 1996, we’ve worked alongside communities, courts, and those most...[show_more]
    [last_updated.last_updated_30] • [promoted]
    CLEARANCE COORDINATOR

    CLEARANCE COORDINATOR

    NYC Jobs • New York, NY, US
    [job_card.full_time] +1
    Principal Administrative Associate II.Applicants must be permanent in the Principal Administrative Associate Civil Service Title. The NYC Department of Homeless Services (DHS) is one of the largest ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    CONFERENCE COORDINATOR

    CONFERENCE COORDINATOR

    Compass Group • Bronx, NY, US
    [job_card.full_time]
    As a Conference Coordinator, you will contribute to the operation's success by coordinating details for conferences, meetings, and special events. You will offer personalized solutions for our clien...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Campaign Coordinator, Advanced TV

    Campaign Coordinator, Advanced TV

    Active International • Pearl River, NY, US
    [job_card.full_time]
    This position works with the Associate Media Director, Account Directors, and Traffic Supervisor in the Unwired Media department to provide support on accounts from inception to completion.Sets up ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    CONFERENCE COORDINATOR

    CONFERENCE COORDINATOR

    NY Staffing • Bronx, NY, US
    [job_card.full_time]
    Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management.Our commitment is to f...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    ABA Intake and Scheduling Coordinator

    ABA Intake and Scheduling Coordinator

    KIDS FIRST! • Montvale, NJ, United States
    [job_card.full_time]
    ABA Intake and Scheduling Coordinator.Position : ABA Intake and Scheduling Coordinator.Work Arrangement : 4 daysin-office / Fridays remote •. AtKids First, we provide high-quality, client-centeredABA (Ap...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Scheduling Coordinator (PACE)

    Scheduling Coordinator (PACE)

    Urban Health Plan • Bronx, NY, United States
    [job_card.full_time]
    Urban Health Plan (UHP) and CenterLight PACE (CL).This role coordinates the transition of patients referred through CL to UHP for specialty services and maintains the administrative and communicati...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Intake Coordinator-ABA

    Intake Coordinator-ABA

    The Treetop ABA • Inwood, NY, United States
    [job_card.full_time]
    Fall Into a New Career : Intake Coordinator – ABA Therapy (Sales-Focused).Onsite – Inwood, NY Corporate Office.As the leaves change, it might be the perfect time to make a change of your own.Treetop...[show_more]
    [last_updated.last_updated_30] • [promoted]