Talent.com
Commencement Coordinator (642263)
Commencement Coordinator (642263)The Planet Group • New York, NY, United States
[error_messages.no_longer_accepting]
Commencement Coordinator (642263)

Commencement Coordinator (642263)

The Planet Group • New York, NY, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Commencement Coordinator

Estimated 4 months

5 days on site

Must Haves :

  • Bachelor's Degree
  • 2+ years of relevant experience
  • Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable.
  • Familiarity with digital design tools such as Canva and Social Tables.
  • Strong data management and organizational skills, with experience maintaining registration forms and guest lists.

Preferred Skills :

  • Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment.

    • Commencement Coordinator

    The University Ceremonies Office is responsible for organizing and executing some of the university's most significant events. These include Commencement ceremonies, Inauguration, Trustee-related events, and other key ceremonial occasions that celebrate the university’s achievements and traditions.

    We seek a proactive and detail-oriented individual to join our team. This individual will be instrumental in managing logistical, programmatic, and communication aspects related to Commencement week. The role provides support with event planning, ceremony materials and participant outreach, volunteerism, and staff training and management, to contribute to the smooth and efficient execution of various projects.

    Responsibilities

  • Develop and update program-related materials including seating diagrams and floor plans, academic procession documents, cue cards, scripts, and other assets as needed.
  • Support and manage outreach to key event participants, including speakers, honorees, university leadership, and other guests. Set up registration forms, track responses, and communicate all logistical details.
  • Conduct research and develop materials in support of Trustee-related events. Source potential venues, draft budget estimates and proposals, collect attendee biographies, fulfill supply needs, and prepare event checklists and other communications as needed.
  • Serve as a primary event staff lead, coordinating the hiring, training, scheduling and management of event staff who will support the Ceremonies team onsite, leading up to and during Commencement week events.
  • Oversee the recruitment, training, logistics and day-of management of University volunteers dedicated to supporting Commencement stage participants and VIP guests onsite. Develop training materials and lead all communications to this group.
  • Provide administrative and logistical support before, during, and after assigned events.
  • Perform additional duties as assigned to support the overall success of the University Ceremonies team and the Office of the Secretary.

    • Minimum Qualifications

  • Bachelor’s degree and a minimum of two years of related experience.
  • Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable.
  • Familiarity with digital design tools such as Canva and Social Tables.
  • Strong data management and organizational skills, with experience maintaining registration forms and guest lists.
  • Demonstrated ability to work under pressure while maintaining accuracy and attention to detail.
  • Availability to work early mornings, evenings and weekends as required during peak event periods.
  • Preferred Qualifications
  • Exceptional written and verbal communication skills.
  • Strong organizational skills with high attention to detail and the ability to manage multiple priorities simultaneously.
  • Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment.
  • Proven ability to collaborate effectively with colleagues and vendors.
  • Commitment to professionalism, discretion, and high standards of customer service.
    • [job_alerts.create_a_job]

    Coordinator • New York, NY, United States

    [internal_linking.similar_jobs]
    Scheduling Coordinator

    Scheduling Coordinator

    Affirmed Home Care • Rochelle Park, NJ, US
    [job_card.full_time]
    Scheduling Coordinator – Rochelle Park, NJ.We prioritize the well-being of our clients and their families by providing high-quality services in the comfort of their homes.We are currently see...[show_more]
    [last_updated.last_updated_30] • [promoted]
    ABA Intake and Scheduling Coordinator

    ABA Intake and Scheduling Coordinator

    Kids First Services • Montvale, NJ, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    ABA Intake and Scheduling Coordinator Location : Montvale, NJ Salary : $22–26 per hour Work Arrangement : 4 days in-office / Fridays remote •. Company Overview At Kids First , we provide hig...[show_more]
    [last_updated.last_updated_30]
    Commencement Coordinator

    Commencement Coordinator

    The Planet Group • New York, NY, US
    [job_card.full_time]
    Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable.Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with ex...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Senior Proposal Coordinator

    Senior Proposal Coordinator

    Infinite Consulting Corp • New York, NY, US
    [job_card.full_time]
    This is a remote position qualified applicants must be located in or near the New York / New York City metro area as meetings onsite will be necessary. Established in 2009 Infinite specializes in safe...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Housing Placement Coordinator

    Housing Placement Coordinator

    Lenox Hill Neighborhood House • New York, NY, US
    [job_card.full_time] +1
    Lenox Hill Neighborhood House, widely recognized as one of New York’s premier human services providers, is a settlement house founded in 1894 that provides an extensive array of effective and...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Charter Operations Coordinator

    Charter Operations Coordinator

    Aero • Teterboro, NJ, US
    [job_card.full_time]
    Aero is on a mission to redefine air travel—inspired by the golden age of aviation, designed for modern life.Direct, premium flights via private terminals offer guests the comfort of low-cont...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Intake Coordinator

    Intake Coordinator

    Rising Ground, Inc. • New York, NY, US
    [job_card.full_time]
    The Intake Coordinator is responsible for coordinating the intake and admission process for individuals seeking services through Office for People with Developmental Disabilities (OPWDD) programs.T...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Scheduling Coordinator

    Scheduling Coordinator

    BAYADA Home Health Care • Tinton Falls, NJ, US
    [job_card.full_time]
    BAYADA Home Health Care has an immediate opening for a Full-time Scheduling Coordinator in our.BAYADA believes that our clients and their families deserve home health care delivered with compassion...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Academic Affairs Coordinator

    Academic Affairs Coordinator

    Columbia University • New York, NY, United States
    [job_card.full_time]
    Job Type : Support Staff - Union.Salary Range : $56,182 - $56,182 / Annually.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to de...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Beautiful Houston - Otolaryngology - Join an Esteemed Team

    Beautiful Houston - Otolaryngology - Join an Esteemed Team

    All HealthCare Staffing, LLC • New York, New York, United States
    [job_card.full_time]
    We are looking for a BC / BE OTOLARYNGOLOGIST to join a rapidly growing, established health system in Houston, Texas : State of the art facilities / equipmentOpportunity to join expanding team Competitiv...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Scheduling Coordinator

    Scheduling Coordinator

    The US Oncology Network • Hackensack, NJ, United States
    [job_card.full_time]
    Join RCCA as a Scheduling Coordinator and play a vital role in ensuring a seamless patient experience! As a Scheduling Coordinator, you'll be at the heart of our operations, efficiently managing pa...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Intake Coordinator

    Intake Coordinator

    Help On The Way Inc • New York, NY, US
    [job_card.full_time]
    The Intake Coordinator is responsible for guiding prospective participants and their families through the agency’s enrollment process. This includes client engagement, records collection, elig...[show_more]
    [last_updated.last_updated_30] • [promoted]
    CONFERENCE COORDINATOR

    CONFERENCE COORDINATOR

    Rapport • New York, NY, US
    [job_card.full_time]
    Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management.Distinct from recruitm...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Coordinator, MAP Engagement

    Coordinator, MAP Engagement

    Center for Justice Innovation • New York, NY, US
    [job_card.full_time]
    The Center for Justice Innovation is a nonprofit organization dedicated to advancing community safety and racial justice. Since 1996, we’ve worked alongside communities, courts, and those most...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Strong Mothers Intake Coordinator

    Strong Mothers Intake Coordinator

    FORESTDALE INC. • Forest Hills, NY, US
    [job_card.full_time]
    The bilingual Intake Coordinator supports pregnant and parenting mothers from the point of referral through intake consultation and registration into group, individual, and supportive services.This...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Scheduling Coordinator

    Scheduling Coordinator

    Essen Medical Associates • Bronx, NY, United States
    [job_card.full_time]
    Essen Health Care is a growing community healthcare network provides.Guided by a 'population health' model of care, Essen. Our Care Management division supports patient-centered care.Founded in 1999...[show_more]
    [last_updated.last_updated_30] • [promoted]
    ABA Intake and Scheduling Coordinator

    ABA Intake and Scheduling Coordinator

    KIDS FIRST! • Montvale, NJ, United States
    [job_card.full_time]
    ABA Intake and Scheduling Coordinator.Position : ABA Intake and Scheduling Coordinator.Work Arrangement : 4 daysin-office / Fridays remote •. AtKids First, we provide high-quality, client-centeredABA (Ap...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Scheduling Coordinator (PACE)

    Scheduling Coordinator (PACE)

    Urban Health Plan • Bronx, NY, United States
    [job_card.full_time]
    Urban Health Plan (UHP) and CenterLight PACE (CL).This role coordinates the transition of patients referred through CL to UHP for specialty services and maintains the administrative and communicati...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]