Office Administrator

Description

A well-established distribution company in Vista is looking for a Office Administrator to oversee front office operations, support cross-functional departments, and ensure a smooth and efficient workflow. This position requires someone who is resourceful, tech-savvy, and confident handling a variety of administrative and operational responsibilities.

Key Responsibilities :

• Act as the central point of contact for office operations, vendor communication, building access, and facility needs
• Oversee administrative processes including scheduling, internal communication, and procedural documentation
• Prepare detailed reports, spreadsheets, KPIs, and weekly operations metrics
• Support HR processes such as employee files, timesheet tracking, and onboarding logistics
• Coordinate company events, training sessions, meetings, and travel
• Manage inventory of office, warehouse, and shipping supplies; negotiate with vendors as needed
• Handle basic AR / AP support including invoice coding, matching, data entry, and reconciliation
• Assist leadership with research, special projects, and administrative planning
• Ensure compliance with company policies and maintain confidential documentation
• Improve office systems by identifying workflow gaps and proposing procedural enhancements

Requirements

TalentMatch®

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