Senior Program Analyst (GSA - Remote) •Call for Resumes •

Position Description

The Sr. Program Analyst (Sr. PA) will provide lease administration support services and expertise for our client, General Services Administration (GSA). The Lease Administration Section (LA Team), Realty Support Branch is responsible for all Lease Administration (LA) and Federal OA Management.

Although, for management purposes, the Sr. PA may be assigned to a specific workload or assigned area, they will not be limited to that workload. They will be responsible to perform other lease and federal project administration as needed and assist in or work on special projects that may arise. The Sr. PA will support ZemiTek's management team, as needed including answering technical questions on GSA LA processes, procedures, and policies, assisting with quality control reviews, working on complex actions, challenging territory, and / or a workload providing support of special projects as assigned (i.e. GSA initiatives prior to audit, annual file archive, etc.).

This position reports to the respective ZemiTek Project Manager / Team Lead.

Services also consist of file management of physical files and digital files to include scanning, monitoring, updating status, boxing and sending to CSS for Archiving in accordance with the current records management regulations.

In addition to Lease Administration support, the workload includes the full scope of services necessary to ensure customers are billed in timely manner for the correct amount of square footage in all of Public Building Services (PBS) Federal Buildings. PBS currently relies on several different data systems to manage different aspects of that process. The Sr. PA will be responsible for determining the information required in each system, acquiring the data from several sources, and inputting that data into all of the systems.

Responsibilities

Lease Administration

Prepares states of lease and estoppels upon request to include researching lease for required information, obtaining necessary Building Manager & Contracting Officer input and legal approval.

Performs rental histories and analysis to resolve questions, concerns, or discrepancies that are identified.

Monitors expiring leases and initiates lease expiration process to include obtaining all necessary information to initiate a new lease project, prepare an expiring lease letter, sending reminders every 90 days to GSA project contacts and create a physical and electronic project file.

Maintains ongoing personal contact with Lessors, Local Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, Regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems.

Responsible for scanning documentation into the GREX Program and resolving all scanning issues or errors as necessary.

Reviews Lease files, GREX and REXUS System to verify data and process necessary changes as required by Lease Amendment and / or changes to the necessary systems.

Participate in regional or national data clean-up efforts.

Performs Quality control on all actions, correct, and resubmit as necessary.

Performs QC to insure submitted action passed through properly to client.

Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified.

Performs other duties as necessary in the management of files and the administration of leases.

Operating Cost & Tax Escalation / Adjustment

Performs Annual Operating Cost Escalations / adjustments to include reviewing files, preparing analysis, processing increase to rental payment timely.

Performs Real Estate Tax Escalations / adjustments to include reviewing files, obtaining all necessary information from Lessor or Taxing Authority, preparing analysis and processing rental increase or withhold timely.

Maintains ongoing personal contact with Lessors, Appropriate Taxing Authority, preparing analysis and processing rental increase or withhold timely.

Maintains ongoing personal contact with Lessors, Appropriate Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, regional Legal Counsel, Data Managers,

Budget Analysts, & Finance to obtain information and resolve problems.

Responsible for scanning documentation into the GREX program and resolving all scanning issues or errors as necessary.

Reviews Lease files, GREX and REXUS System to verify data and process changes to the necessary systems.

Participates in regional / national data cleanup efforts.

Performs quality control (QC) on all actions, correct, and resubmit as necessary.

Performs QC to insure submitted action passed through properly to client.

Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified.

Performs other duties as necessary in the management of files and the administration of leases.

Change of Ownership / Novations

Processes Change of Ownership requests to include obtaining the required documentation and legal approvals, preparing a Supplemental Lease Agreement, Novation Agreements, etc. and processing the change in necessary data systems.

Performs QC on all actions, correct, and resubmit as necessary.

Acting Team Lead / Back up Duties

Assists Team Lead (TL) with reviewing workload trackers to ensure comments are updated and items are being closed / completed as needed.

Attends One on One meetings with the GSA Supervisor to assist / provide support to TL with complex issues, as needed.

Acts as the back-up point of contact when TL is unavailable which may include :

• Assisting team members with complex issues
• Assigning workload items that are received in Regional / Zonal mailboxes, and responding to client and lessor inquiries as needed.

Assists with quarterly data cleanup which could include :

Coordinates with TL and Regional Supervisor to prepare for biennial PRG Audits

Assists TL with training new team members as needed.

Quality Controls team members actions to ensure items are being completed accurately and within GSA guidelines.

Any additional duties assigned by TL on an as needed basis.

Qualifications

BA / BS degree or equivalent experience in lieu of degree; A minimum of 3 years' work experience as in an administrative assistance, research and analysis, finance, contract administration, legal, or related field; Ability to research, identify, analyze, and correct past lease administration errors. Ability to obtain a public trust clearance.

What We Believe

ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.