Technology Department Assistant

Technology Departmental Assistant – Data Insights team

Location : Century City, Los Angeles, CA (Onsite, Hybrid Fridays)

Employment Type : Long-Term Temporary-Potential Temp-to-Hire

Pay Rate : $27–$28 per hour

About the Role

A leading organization in the entertainment and media industry is seeking a Technology Departmental Assistant to support the Data Insights team within their Technology division. This position is ideal for an experienced Executive or Administrative Assistant who enjoys working in a fast-paced, dynamic environment and has an interest in data, analytics, and media .

The role offers exposure to a highly collaborative and innovative team that leverages data to drive business decisions. This is an excellent opportunity for someone who is detail-oriented, organized, and eager to grow within a forward-thinking company.

Key Responsibilities

• Provide administrative support to multiple executives within the Data Insights team.

Manage calendars, schedule meetings, and coordinate logistics across departments and time zones.

Process expenses and reimbursements using Concur .

Assist with departmental operations, reporting, and documentation.

Support communication and coordination across the Data Insights and Technology teams.

Maintain confidentiality of sensitive and proprietary information.

Participate in team meetings and assist with special projects as needed.

Qualifications

1–3 years of administrative or executive assistant experience, preferably in a corporate, entertainment, or technology environment.

Previous experience supporting a data insights, analytics, or research team is highly preferred.

Proficiency in Outlook, Concur, and Microsoft Office Suite (Excel, Word, PowerPoint) .

Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

Excellent written and verbal communication skills.

Professional, proactive, and collaborative work style.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.