Administrative Coordinator

We are seeking an Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others, in addition to supporting the Nuclear Medicine residency and fellowship. This includes a range of daily support, such as assisting residents and or fellows on an as-needed basis, organizing files, maintaining monthly checklist items, performing monthly tasks, planning and coordinating annual interview sessions, and assisting the program director with various tasks.

Specific Duties & Responsibilities :

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves / renovations, repairs and maintenance.
• May serve as the liaison or contact with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).
• Develop and recommend administrative processes / procedures to assure efficiency in general office operations; interpret and communicate operating policies
• Develop and compile reports.
• Assist with the preparation of presentations.
• Assist with planning special events / functions, including workshops, conferences, etc.
• Perform non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and / or temporary office support, as needed.
• Coordinate preparation, set up and logistics for events / functions.
• Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.
• Serve as the program coordinator for the Nuclear Medicine residency and fellowship.
• Other duties as assigned.

Minimum Qualifications

Classified Title : Administrative Coordinator

Role / Level / Range : ATO 37.5 / 02 / OE

Starting Salary Range : $18.20 - $33.90 HRLY ($50,000 targeted; Commensurate w / exp.)

Employee group : Full Time

Schedule : M-F 8 : 30a-5p

FLSA Status : Non-Exempt

Location : Hybrid / School of Medicine Campus

Department name : SOM Rad Nuclear Medicine

Personnel area : School of Medicine