Office Administrator

Job Description

Job Description

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.

Wilson Elser is a leading defense litigation law firm with more than 1,300 attorneys in 43 offices throughout the United States . Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing T eamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrator position in our Chicago Office.

The Position

Wilson Elser is seeking a dynamic and experienced Legal Office Administrator to lead and manage the operations of our Chicago office and provide office administration support for our offices in Indianapolis, IN; Merrillville, IN; St. Louis, MO; and Kansas City, KS.

This position is based in Chicago and plays a critical leadership role, ensuring efficient day-to-day operations, consistency across offices, and alignment with firm-wide policies and objectives.

This position reports directly to the firm's Director of Office Administration and works closely with firm leadership, attorneys, and administrative teams to support operational excellence.

Key Responsibilities

• Provide proactive administrative oversight ensuring seamless operations across all assigned offices.
• Serve as the primary liaison between attorneys, staff, and firm leadership for all operational and administrative matters.
• Supervise and support administrative, facilities, and legal support staff; participate in hiring, status changes and departure processes, onboarding, training, and performance management.
• Monitor staff attendance, PTO and other absences, and approval of timecards to ensure accurate records and smooth daily operations.
• Conduct annual performance evaluations of non-attorney professional staff, driving engagement and professional growth.
• Ensure the ongoing productivity and effectiveness of professional staff by managing workflows and optimizing the firm's administrative support services.
• Collaborate with the Human Resources Business Manager to promote consistency in performance management and employee relations in alignment with firm policies and procedures.
• Partner with firm departments such as HR, IT, Finance, and Marketing to ensure consistent implementation of firm policies and procedures.
• Supervise accounting functions including invoicing, check requests, and vendor expense processing, ensuring accuracy and timely handling of all financial matters.
• Manage budgets, office expenditures, and vendor relationships for assigned offices.
• Facilitate employee engagement initiatives and foster a positive, inclusive, and productive work environment.
• Coordinate general office services with building management and local facilities teams to address service needs.
• Oversee local events and local office functions.
• Travel to assigned offices to ensure operational excellence and consistency, as needed.

Qualifications

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and / or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range :

$155,000—$180,000 USD

Why Should You Apply?

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7 / 1 / 2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR