Office Administrator (Austin, TX) Austin Bridge & Road

Field Office Administrator

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies : Austin Bridge & Road, Austin Commercial and Austin Industrial. Austin Bridge & Road is seeking a Field Office Administrator to support administrative operations on one of our projects in Austin, Texas.

Responsibilities :

• Assist with field payroll functions for hourly and salaried employees, ensuring all hours worked are properly documented, coded, and reported to the accounting department.
• Process invoices and pay requests from suppliers and subcontractors, ensuring all necessary backup documentation is on file before approving payments.
• Incorporate change order revisions into the schedule of values.
• Assist in preparing the monthly job status report.
• Ensure all project cost items are coded correctly and processed in a timely manner.
• Monitor performance reports for accuracy and assist the project manager in making necessary revisions.
• Coordinate jobsite personnel functions, including pre-employment screenings, drug tests, reference checks, and new employee enrollments.
• Assist the project manager with tasks related to project closeout.
• Prepare safety reports, equipment inventories, and maintenance records, ensuring all equipment is reported for insurance purposes.
• Maintain the project filing system.
• Perform general office and clerical duties.
• Complete other tasks as assigned.

Qualifications :

Requirements :

Benefits & Compensation : We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.

Austin Bridge & Road is an Equal Opportunity Employer.