Accounting Associate

Job Description

Job Description

The Accounting Associate contributes to meeting Langham goals of exceptional customer service, quality, process improvement, and profitability by monitoring accounts receivable, ensuring compliance to established processes, processing day-to-day transactions, ensuring all payments for invoices and approved purchase orders occur on time and accurately, along with performing other routine accounting transactions accurately and on time. The Accounting Associate will have a primary support role in Accounts Receivable and Accounts Payable in the organization – as needed.

There are a variety of duties performed by the accounting team and, while various responsibilities, activities, and tasks performed in this department are assigned to specific individuals, daily responsibilities may shift from time to time as requested by the Senior Accounting Manager.

Key Outcome Expected

• Support objectives for accounts payable and receivable functions as needed, serving as reliable back-up coverage to ensure continuity during absences and peak volume periods.
• Manage non-automated customer invoicing with accuracy and timeliness.
• Assist with freight audit & customer invoice creation as needed.
• Support the organization of Transportation related payables including invoice entry, variance review, document management and data extraction
• Support the process of 3-way matching for open statement invoices
• Specialize in payments - including check requests, ACH and wires transfers – ensuring accurate coding, proper documentation and timely approval.
• Prepare and import general ledger entries, as needed.
• Support efforts to research billing issues and work towards resolutions internally and externally
• Process D&B credit reports for submittal to the Sr. Accounting Manager for evaluation
• Assist with month-end and year-end closing and reporting ensuring timely posting of all invoices and assigned reconciliations.
• Work with the team to develop new and improved processes for AP / AR tasks and activities
• Support review of outstanding vendor invoices, accrued accounts receivable, and other aging reports to maintain clean ledgers.
• Assist with Cash applications and deposit preparations as needed.
• Perform or support monthly bank reconciliations and maintain audit-ready documentation.
• Respond to vendor and internal stakeholders emails, calls, and inquiries in a professional and timely manner.
• Assist with testing, documenting, and adopting new or improved processes, automations, and system enhancements for AP / AR.
• Develop and maintain clear job aids and standard work documentation to strengthen redundancy and cross-training within the Accounting team
• Collaborate with Operations, Transportation, and Customer Experience to ensure billing and payables align with shipment activity and contractual requirements.

Critical Skills and Knowledge

Education and Experience

Physical Demands and Work Environment : Must be able to work proficiently with computers and other office equipment. Will sit at workstation 90% of time. Work is performed in an office environment.

Disclaimer : This job description is not intended to be all-inclusive. This position may be required to perform other related duties assigned to meet the ongoing needs of the organization. Langham reserves the right to modify job descriptions and expectations as business demands evolve.