Executive Administrative Assistant

Seva Home Care LLC -

About Seva Senior Services

Seva Senior Services is a growing healthcare organization providing Adult Day Health (ADH), Home Care (PSS), and Structured Family Caregiving (SFC) services. We support seniors and families through Medicaid-funded programs and are actively expanding our operations. We are looking for a highly organized, reliable Executive Administrative Assistant (Part-Time) to support our executive team and help keep our offices, documentation, and follow-ups organized as we continue to grow.

Role Overview

This role exists to support the executive team with organization, follow-up, documentation, and administrative execution, ensuring that important details, deadlines, and tasks do not fall through the cracks. This is a hands-on support role, ideal for someone who enjoys organization, note-taking, and follow-through in a fast-paced, growing environment.

Key Responsibilities

Executive Support & Follow-Up

• Attend executive and leadership meetings as needed

• Take clear, organized meeting notes

• Maintain action-item and follow-up trackers

• Send reminders and follow-ups on deadlines and commitments

• Assist with meeting agendas, summaries, and simple reports

• Track executive-level deadlines, renewals, and key dates

Office & Administrative Organization

• Keep physical and digital offices organized and audit-ready

• Manage and organize:

  • Receipts, Checks, Mail, Invoices, Claims-related paperwork (organization only)

• Ensure files are properly labeled, uploaded, and stored

• Maintain clean and consistent shared folders and file systems

• Order office supplies, printed materials, uniforms, and basic equipment

• Support office organization and administrative needs across departments

Documentation & SOP Support

• Assist with documenting processes and SOPs under the direction of the Operations Manager

• Take notes during process walkthroughs

• Draft and format SOPs using provided templates

• Upload and organize SOPs in shared systems (Google Drive, Trainual)

• Track SOP status (drafted, reviewed, approved)

Growth & Expansion Support

• Help leadership stay organized during new program or location expansion

• Track deadlines, documents, applications, and follow-ups

• Maintain checklists and timelines related to expansion initiatives

• Provide administrative support to ensure projects move forward smoothly

General Administrative Support

• Assist with onboarding and offboarding checklists

• Help track basic technology setup and access

• Provide support where administrative gaps exist, as directed

Ideal Candidate

• Highly organized and detail-oriented

• Strong note-taking and written communication skills

• Comfortable with follow-ups and reminders

• Tech-savvy (Google Workspace, PDFs, shared drives)

• Reliable, proactive, and consistent

• Comfortable working in a growing, evolving environment

• Prior administrative or executive support experience preferred but not required

Schedule & Structure

• In-office: Tuesday–Thursday

• Hours: 6–8 hours per day

• Reports initially to the executive team

• Role may expand over time to support Operations as the company grows

Growth Opportunity

This role has the potential to grow into:

• Full-Time Executive Administrative Assistant

• Operations Coordinator

• Executive Assistant (based on performance and business needs)

Growth is based on reliability, execution, and consistency.