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Project Management Associate, Vendors & Contracts
Project Management Associate, Vendors & ContractsSAB • Sioux Falls, SD, US
Project Management Associate, Vendors & Contracts

Project Management Associate, Vendors & Contracts

SAB • Sioux Falls, SD, US
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The Project Management Associate will support the successful execution of strategic and cross-functional projects within our precommercial biotech pipeline.

The incumbent will work alongside scientific, clinical, regulatory, and commercial teams to drive development efforts, help the organization meet key milestones in the drug development process and assist in creating and managing project plans, tracking progress, and providing critical support to ensure alignment with company objectives.

Duties and Responsibilities (Include but are not limited to) :

  • Program / Project Coordination : Support Director of  Program Management in coordinating internal and external team efforts, ensuring alignment of project timelines, deliverables, and resources.

Cross-Functional Collaboration :

  • Act as a liaison between various departments (R&D, Clinical, Regulatory Affairs, Quality, Business Development, and Affiliates) to facilitate communication and information flow.

    • Project Planning & Tracking :

  • Assist in developing detailed project plans, timelines, and budgets, and track progress against milestones.
  • Ensure risks are identified, mitigated, and communicated.

    • Vendor Management :

  • Support vendor interaction and oversight, including CROs, CDMOs, and other service providers, ensuring deliverables are met within scope, budget, and timeline.

    • Contract Lifecycle Support :

  • Assist in contract review, routing, tracking, and execution, ensuring alignment across legal, finance, and operational teams.
  • Support business development and affiliate-related agreements.

    • Contract Systems :

  • Utilize and maintain contract management software (e.g., LinkSquares) and electronic signature tools (Part 11–compliant DocuSign) to ensure compliance, traceability, and timely execution of agreements.

    • Documentation & Reporting :

  • Prepare and maintain project documentation, including meeting minutes, project reports, and status updates.
  • Assist in the preparation of presentations for senior leadership and stakeholders.

    • Stakeholder Management :

  • Coordinate and manage project-related meetings, including internal team meetings and external vendor or collaborator meetings.
  • Help manage action items and follow-up to ensure timely delivery.

    • Risk Management :

  • Monitor project risks, raise concerns as appropriate, and support the development of mitigation strategies.

    • Data Analysis & Reporting :

  • Assist in analyzing data from ongoing projects and helping to prepare reports for key decision-making processes.

    • Regulatory & Compliance Support :

  • Help ensure that all project activities comply with regulatory standards, company policies, and industry best practices.
  • Other duties / responsibilities as assigned.

    • Education / Experience / Skills :

  • Education : A Bachelor’s degree is required.
  • A focus in Life Sciences, Chemistry, Biochemistry or related science degree is preferred.
  • A Master's degree and / or PMP certification is a plus.

    • Experience :

  • 1-3 years of experience in biotech, pharmaceutical, or healthcare-related industries.
  • Prior experience in project management or project coordination or contract / vendor support is highly preferred.
  • Experience in preclinical, clinical, or regulatory development is a plus.

    • Skills :

  • Familiarity with biotech industry regulations, drug development stages, and clinical trials.
  • Proficiency in MS Office (Excel, Word, PowerPoint), project management tools (e.g., MS Project, Smart Sheet, Asana, or similar).
  • Experience with contract management and electronic signature tools.
  • Exceptionally strong organizational and project management skills and demonstrated ability to deliver accurate work product in a timely manner.
  • Ability to work in a fast-paced, cross-functional team environment with the ability to prioritize and manage multiple tasks simultaneously.
  • Team player with a collaborative mindset.
  • Ability to handle ambiguity and manage changing priorities in a dynamic environment.
  • Excellent written and verbal communication skills.
  • Strong problem-solving & analytical abilities.

    • Physical Demands :

  • While performing the duties of this job, the employee is regularly required to walk, stand, and sit.

    • The employee must regularly lift and / or move up to 10 pounds Working Environment and Travel :

  • The working environment is a normal office environment.
  • Travel is not typical for this position but may be required on occasion.

    • ADA :

  • The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
  • SAB BIO is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.
  • SAB BIO is committed to the principle of equal employment opportunity for all employees and does not discriminate based on race, religion, color, sex, gender identify, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other legally protected status. EOE / AA / Vets   Powered by JazzHR
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