Housing Coordinator

Housing Coordinator

Copay is currently looking to hire a Housing Coordinator within our ALE division. This position falls under our Lodging line of business and is located in St. Charles, IL. In this role, you will manage inbound and outbound communication, coordinate temporary housing solutions for clients, and serve as the main point of contact for policyholders, vendors, and internal teams. You will report directly to the Customer Care Department Assistant Manager and regularly collaborate with cross-functional teams to ensure policyholders' needs are met promptly and accurately.

Role Responsibilities

• Handling approximately 60 inbound and outbound calls and managing 100150 emails daily to support temporary housing arrangements
• Documenting detailed records of all interactions in the ACT database, including correspondence summaries, contact information, and issue resolutions
• Tracking key milestones such as move-out dates, lease expiration notifications, and furniture pickup schedules
• Assisting policyholders with lease extensions, early terminations, and new housing arrangements
• Collaborating with policyholders, landlords, and internal teams to resolve housing-related issues
• Submitting and updating landlord information and notifying relevant departments of address changes
• Addressing rent-related inquiries from policyholders and landlords, ensuring clear communication of payment terms
• Assisting with inbound calls through the Move-Out Call (MOC) queue, resolving requests and inquiries efficiently
• Partnering with the Furniture Coordinator and Move-Out Department to address escalations and housing-related issues
• Mentoring new team members to ensure consistency in service delivery

Qualifications & Skills

• High school diploma or equivalent required
• 3+ years of customer service or call center experience preferred
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong verbal and written communication skills
• Ability to manage a high volume of tasks with attention to detail and accuracy
• Familiarity with the ACT program or similar CRM systems preferred
• Experience in temporary housing or customer-facing service roles preferred

Benefits & Perks

• Medical, Dental & Vision benefits available the 1st month after hire
• Automatic enrollment into our 401k plan (subject to eligibility requirements)
• Virtual fitness classes offered company-wide
• Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time
• Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)
• Philanthropic support with both local and national organizations
• Fun culture with company-wide contests and prizes

Equal Opportunity/Affirmative Action Employer

• Copay is an Equal Opportunity Employer. Copay provides equal employment opportunities to all qualified applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information and/or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department.

Pay Transparency

• This salary range is provided for Illinois which require such disclosure. Where a position or applicant may fall in a particular wage range depends on a number of factors including but not limited to skill sets, experience, training, licenses and certifications (if applicable), and other business and organization needs. The disclosed range has not been adjusted for the applicable geographic markets. At Copay, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions depend on the facts and circumstances of each case. The estimate of the minimum and maximum salary range is $20$22.