Accounts Payable Specialist

AIMS Companies (AIMS) provides turnkey inspection and cleaning services to the municipal and industrial community. With more than 600 employees a fleet of 600 pieces of operational equipment and a nationwide network of 18 facilities serving over 4000 customers we are a fast-growing organization driven by a safety-first mindset operational excellence and unwavering commitment to customer satisfaction.

We are seeking an Accounts Payable Specialist to join our team. This role is responsible for processing vendor payments responding to vendor inquiries and maintaining accurate financial records. The position reports directly to the AP Supervisor .

Key Responsibilities

Utilize Sage Intacct and TimberScan Titanium to accurately process and record all AP transactions.

Verify invoices for proper approvals supporting documentation and compliance with company policies.

Review invoices for accuracy discrepancies and ensure correct general ledger coding.

Prepare and process vendor payments including electronic payments and checks.

Reconcile vendor statements investigate discrepancies and follow up on outstanding items.

Maintain accurate organized and up-to-date accounts payable records and documentation.

Assist with month-end and year-end closing processes.

Collaborate with cross-functional departments to support smooth workflow and timely payments.

Respond to vendor inquiries and resolve billing or payment issues.

Perform other duties as assigned by leadership.

Minimum Requirements

High school diploma or GED.

1 3 years of Accounts Payable experience.

General understanding of accounting principles.

Ability to manage high-volume workloads accurately and meet deadlines.

Strong verbal and written communication skills in English.

Experience with ERPs such as Sage Intacct .

Construction industry experience is a plus .

Advanced computer skills including proficiency in Microsoft Office .

Must be authorized to work in the United States.

Must pass a pre-employment drug test and criminal background check .

Preferred Qualifications

Demonstrates a high sense of urgency especially regarding collections and payment processing.

Professional courteous and considerate demeanor.

Strong attention to detail and ability to learn quickly.

Highly organized with the ability to prioritize effectively.

Proven ability to work collaboratively in a team environment.

Successful track record in a fast-paced environment .

Key Skills

Business Continuity Planning,Food Technology,ABAP,Import,Electrical & Automation,Adobe

Employment Type : Full Time

Experience : years

Vacancy : 1