Program Assistant

Serve visitors by greeting, welcoming, directing and announcing them to the person being visited.

Answer, screen and forward any incoming phone calls and provide basic information when needed. Ensure

messages are taken with detail and ensure messages get to the appropriate employee.

Receive and sort daily mail / deliveries / couriers. Work with appropriate Melwood employees to take inventory

and provide a detailed list of items needed.

Maintain security by following procedures and controlling access.

Perform other clerical duties such as filing, typing and submitting purchase request form to appropriate

personnel, receive shipped items and distribute as appropriate.

Completion of data processing which may entail but not limited to recording attendance in Efforts to

Outcomes data base system by the close of business, tracking program inventory and supplies, inputting

client information, and uploading of all signed quarterly and annual reports, and upload required documents

into the Virginia WAMS system . These tasks ensure accurate record-keeping, efficient resource allocation,

and effective program evaluation.

Ensuring the reception area is clean, tidy, and presentable, stocked with necessary supplies, and reflects a

professional image.

This role may occasionally require the use of a company vehicle for work

purposes, driving a company vehicle to various locations for meetings, transporting goods, personnel, or

deliveries.