Healthcare Accounts Payable Specialist

Job Description

Job Description

POSITION SUMMARY :

APS is responsible for daily AP function for St. Joseph Medical Center Accounts Payable Department. This position's responsibilities include :

(1) Efficient processing of purchase order related invoices and non-purchase order related invoices including check requests, employee expense reimbursements and petty cash reimbursements

(2) Establishing and maintaining communication between the accounts payable department and customers to assure accounts payable needs are met timely and accurately

(3) Assuring accuracy of expenses are recorded or accrued

(4) Review of vendor account balances to assure all invoices are paid in a timely manner.

Supportive of the compliance program set forth by SJMC and demonstrated by :

a. Upholds the Standards of Conduct and Corporate Compliance

b. Adheres to dealing appropriately and fairly with employee misconduct

c. Enforces all compliance policies as they pertain to his / her area

d. Provides and assures timely compliance education as requested by the Regional Compliance & Safety Officer and / or through corporate initiatives

KEY RESPONSIBILITIES :

• Entry of purchase order related invoices and non-purchase order related invoices including check requests, employee expense reimbursements and petty cash reimbursements. Documenting correspondence with vendors and responding timely to inquiry
• Verification of entity name, remittance address, and tax identification existing in the accounts payable system on vendors to assure proper 1099 reporting requirements
• Maintaining contract files representing contractual obligations existing with vendors or employees
• Communication with the Purchasing Department identifying discrepancies existing with purchase order related invoices via the review of the Payable Exception Status Report i.e. quantity discrepancies and pricing discrepancies and non-purchase order related invoices which should be processed via a purchase order. Responsible for clearing these discrepancies in a timely manner
• Review and clearing of Received Not Invoiced Report on a monthly basis. Responsible for clearing these entries in a timely manner
• Processing and data entry of demand check requests as warranted according to the hospital's Accounting Policies and Procedures
• Reconciliation of vendor statements in a timely manner assuring all vendors accounts and maintains current payable status and retaining documentation of the review
• Communication with customers to assure accounts payable needs are met timely and accurately
• Maintaining files pertaining to accounts payable related activities i.e. reports, logs, correspondence, contracts, recurring payments, vendor statements, and signature approval authority listings
• Daily batching and balancing of invoices entered into the system
• Daily matching of invoices to checks including verification of vendor name, vendor remittance address, invoice number, purchase order number if applicable, description, and dollar amount
• Educating and training other Accounts Payable Specialists
• Perform special projects as required and assist other department personnel as needed
• Sets an example to all staff in their daily activities

REQUIRED KNOWLEDGE & SKILLS :

WORK EXPERIENCE :

POSITION QUALIFICATIONS : Equal Opportunity Employer Minorities / Women / Veterans / Disabled

Houston's oldest hospital is GROWING!

Welcome to St. Joseph Medical Center (SJMC), Houston's first and only downtown hospital delivering world-class care for the last 137 years and looking forward to the next century of exceptional care to Houstonians when they need us most.

Whether it's for a scheduled surgery, the birth of a baby, an unexpected emergency, or an outpatient visit, we have staff available around the clock to provide you access to immediate, quality health care. SJMC has been providing health care services to Greater Houston residents for over 130 years, which should give you great comfort in knowing that we have a great tradition of caring for our community. We strive to meet our patients' expectations and encourage our patients to provide us with feedback on how we can help them have the best experience possible while they're in our care.

Over the last years we have expanded our services to include the Advanced Wound Care Center, Comprehensive Cardiac and Vascular Services, the Women's Center, the St. Joseph Maternal Fetal Medicine Center, and a Weight Loss Surgery Program, just to name a few. As you work with our physicians, nurses, case managers, educators, and other staff, you will be guided through your health care journey, from diagnosis to treatment, with compassion every step of the way.

Diversity, equity, inclusion, and belonging are at the foundation of the care St Joseph Medical Center provides to our community we are privileged to support in all of our employment practices. We do not discriminate on the grounds of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or expression or any other non-job-related characteristic.