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HR Coordinator
HR CoordinatorMcCraw Law Group • McKinney, TX, US
HR Coordinator

HR Coordinator

McCraw Law Group • McKinney, TX, US
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Description : SUMMARY

The HR Coordinator is responsible for supporting the full-cycle recruitment process, onboarding new hires, and the employee experience through the first 100 days. This includes support for virtual assistants (VAs), ensuring seamless onboarding, regular engagement, and strong vendor partnerships.

In addition to recruitment and onboarding, the role plays a key part in administering a positive and efficient workplace by coordinating facility operations, such as office space planning, supplies, vendor management, and overall workspace readiness. The HR Coordinator also partners with HR, IT, and Operations to plan and execute company events, support with training, culture-building initiatives, and general office administration tasks.

The Human Resources Coordinator must embody the principles of 'GET IT,' 'WANT IT,' and demonstrate the 'CAPACITY' to fulfill their role as defined :

GET IT : Possess a comprehensive understanding of the role's intricacies, its significance, and its specific responsibilities.

WANT IT : Approach the job with genuine enthusiasm and passion for the tasks at hand.

CAPACITY : Demonstrate the ability to effectively perform the required duties and responsibilities of the role.

The Human Resources Coordinator embodies the company's core values, encapsulated in the acronym 'HECTOR' :

  • HUNGRY : Demonstrates a strong desire to understand the role's significance and responsibilities.
  • EXECUTES : Executes tasks with precision and efficiency.
  • COMPASSION : Approaches work with empathy and care for clients and colleagues.
  • TEAM over self : Prioritizes teamwork and collaboration.
  • OWNERSHIP : Takes responsibility for tasks and outcomes.
  • Do the RIGHT thing : Upholds ethical standards and makes morally sound decisions.

To perform this job successfully, the Human Resources Coordinator must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Requirements :

ESSENTIAL DUTIES, RESPONSIBILITIES, AND REQUIREMENTS

Talent Acquisition & Hiring Support

  • Assist with the full-cycle recruitment process for W2 employees, 1099 contractors, and virtual assistants, including job posting, sourcing, resume screening, interviewing, and offers.
  • Collaborate with hiring managers to assess workforce needs, define job descriptions, and ensure alignment with the department.
  • Sources the talent pipelines through partnerships with external recruiters, staffing agencies, job boards, and online platforms to engage current and future candidates.
  • Track basic key recruiting metrics (e.g., time-to-fill and source effectiveness) to help with hiring and planning.
  • Stay informed on hiring trends and labor laws to ensure competitive and compliant hiring tactics.

    • Onboarding & 100-Day Journey

  • Maintain and continuously support the onboarding and orientation programs for all new hires, creating a welcoming and informative start to their employment.
  • Coordinate and support a structured 100-day onboarding experience, including milestone check-ins, company overviews, feedback collection, role-based integration, and culture alignment.
  • Track and evaluate onboarding success through manager check-ins, retention data, and engagement checkpoints to continuously refine onboarding tactics and the success of new hires.
  • Collaborate with managers to create tailored onboarding plans and learn roadmaps specific to departments and positions for a successful experience.
  • Maintain onboarding documents, calendars, welcome kits, and employee experience tools to ensure consistency and engagement across locations.

    • Virtual Assistant (VA) Program Management

  • Be the main point of contact for onboarding, supporting, and integrating virtual assistants into firm operations and culture.
  • Conduct virtual orientation sessions and role-specific onboarding for VAs, ensuring timely access to systems, feedback, and communication tools.
  • Prepare regular check-ins with VAs and their supervisors to track engagement, performance, and alignment with expectations.
  • Assist with vendor relationships with VA staffing partners, including contract management, billing coordination with finance, and service quality assessments.

    • Culture, Events, and HR Support

  • Coordinate internal company events, both in-person and virtual, including celebrations, cultural initiatives, and employee appreciation activities.
  • Support HR-led programs such as employee surveys, general initiatives, wellness / benefit, training rollouts, and communications around events and policy updates.
  • Assist with team-building events and off-sites for the departments and company.
  • Support the culture committee by aligning its initiatives with HR programs with the firm's mission, values, and team feedback.
  • Perform other duties and assignments assigned to support department and organizational goals.

    • Facilities & Office Coordination

  • Ensure new hire workspaces, equipment, and access credentials are set up in coordination with IT, facilities, and operations for all employees.
  • Act as the liaison for office-related needs, including supplies, maintenance, breakrooms, space planning, and service contracts.
  • Maintain office inventory and provisioning of onboarding materials, office, employee swag, and culture-building resources.
  • Track badge access, office upkeep, audit, and coordination of facility projects or upgrades.
  • Administer relationships with third-party vendors and ensure timely delivery of services and cost-effective operations.
  • Management inventory and places orders for office supplies, breakroom items, logistics for projects, and key employee engagement initiatives.

    • Administrative & Systems Support

  • Maintain accurate records within the applicant tracking system (ATS), HRIS, and onboarding platforms.
  • Generate hiring documentation such as offer letters, contracts, and onboarding packets.
  • Maintain SOPs for recruitment, onboarding, office, facilities, and administrative workflows to drive consistency and process efficiency.
  • Support compliance and audit readiness by maintaining accurate and organized documentation, including recruiting records, onboarding materials, training logs, reports, surveys, and facility and office-related logs.

    • QUALIFICATIONS AND SKILLS

  • Bachelor’s degree in human resources, Business Administration, Organizational Development, or a related field preferred.
  • 2+ years of experience in talent acquisition, HR coordination, or office / facility administration, preferably in a fast-paced professional services or legal environment.
  • Ability to multitask, pay attention to detail and confidentiality.
  • Experience supporting the full-cycle recruitment for both onsite and remote positions, including contractors and offshore / virtual assistants.
  • Experience coordinating onboarding programs, employee engagement initiatives, and office operations.
  • Knowledge with applicant tracking systems (ATS), HRIS platforms, onboarding tools, and general office software.
  • Ability to create, maintain, and audit SOPs and documentation for HR, recruiting, and administrative functions.
  • Strong organizational skills with the ability to manage multiple concurrent projects across recruitment, onboarding, facilities, office, and culture.
  • Excellent written and verbal communication skills; able to communicate effectively with diverse stakeholders, including executives, candidates, remote staff, and third-party partners.
  • High level of emotional intelligence, discretion, and professionalism when handling sensitive information and interpersonal matters.
  • Passion for creating inclusive, engaging employee experiences and promoting a people-first, value-driven workplace.
  • Alignment with McCraw Law Group’s mission and values; commitment to upholding integrity, excellence, and a growth-oriented mindset.
  • Demonstrated understanding of how recruitment, onboarding, and internal communications contribute to company culture and employee retention.
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